Procurement Coordinator

Procurement Coordinator

The Procurement Coordinator supports purchasing operations for both the ski resort and hotel divisions by ensuring timely, cost-effective sourcing of goods, supplies, and services. Working within the Coupa, this role manages purchase orders, vendor communication, and inventory tracking to keep operational departments stocked and functioning smoothly. The Procurement Coordinator helps maintain high service standards by coordinating purchasing workflows that meet the unique needs of mountain operations and hospitality environments. This position reports to the Senior Director of Procurement.

The hourly pay range for this position is $24.50-29.00. Actual pay will be dependent on budget and experience.

Applications for this position will be accepted until June 1, 2026.

Essential Job Functions/Key Job Responsibilities

• Process purchase requests and generate purchase orders in accordance with company policies and spending guidelines
• Coordinate with department leaders across resort and hotel operations to identify purchasing needs and timelines
• Communicate with vendors to obtain quotes, confirm pricing, track shipments, and resolve delivery issues
• Maintain accurate purchasing records, documentation, and data entry within procurement systems
• Monitor inventory levels and assist with stock replenishment for key operational categories such as F&B, housekeeping, retail, and mountain supplies
• Support vendor onboarding, ensuring proper completion of agreements, compliance documents, and account setup
• Assist in negotiating pricing, order quantities, and delivery schedules under the guidance of procurement leadership
• Verify receipts of goods and review invoices for accuracy before submitting for payment processing
• Help coordinate seasonal ordering cycles
• Prepare purchasing reports and updates to support forecasting, budgeting, and departmental planning
• Maintain positive working relationships with internal teams, external vendors, and logistics partners
• Identify opportunities to streamline purchasing workflows and recommend improvements to enhance efficiency
• Performs other related tasks as assigned

Qualifications

Education & Experience Requirements

• High school diploma or equivalent required; associate's or bachelor's degree in Business, Supply Chain, or Hospitality preferred
• 12 years of purchasing, inventory management, administrative support, or hospitality operations experience
• 1+ years of experience using Coupa strongly preferred
• Experience working in resort, hotel, or multi-department operational environments preferred

Knowledge, Skills & Abilities

• Understanding of supply chain and inventory management systems
• Strong communication skills, using various channels (oral, written, presentations) to various internal and external audiences
• Ability to collaborate with internal and external groups and individuals effectively
• Proficient computer skills including working knowledge of Coupa and Microsoft Suite to include Word, Excel, PowerPoint etc.
• Proficient understanding of logistics operations, inventory management, and purchasing processes
• Must possess the ability to work independently and thrive in a constantly changing environment
• Strong reliability, collaboration and interpersonal skills
• Proficiency in planning, managing, and executing projects within scope and deadlines
• Excellent organizational and multi-tasking, with a keen eye for detail
• Ability to work in a fast-paced environment with seasonal demands and shifting operational priorities

Additional Information

Work Environment & Physical Demands Ability to stand, walk or be on your feet for extended periods of time, kneeling and bending may be required Regularly work indoors with no adverse conditions Must be able to occasionally lift, push or pull up to 50 lbs. individually or with assistance

Job Benefits This position is classified as a regular full-time position eligible for the following benefits: Enrollment dates differ across the various programs.

Health, Dental and Vision Insurance Programs

Flexible Spending Account Programs

Life Insurance Programs

Paid Time Off Programs

Paid Leave Programs

401(k) Savings Plan

Employee Ski Pass and Dependent Ski Passes

Other company perks

This job description is designed to indicate the general nature and level of work. It is not designed to contain or be interpreted as a comprehensive list of all duties, responsibilities, and qualifications required of employees assigned to this job. Duties and responsibilities may change at any time with or without notice.

Aspen One is an equal opportunity employer (Minority/Female/Disabled/Veteran). At Aspen One, inclusion, equity, and diversity are fundamental to fulfilling our vision of building a better workplace and better world. From our hiring practices through the entire employee experience, we embrace and celebrate the unique experiences, perspectives and cultural backgrounds that each employee brings to the workplace. We encourage diverse points of view which allows us to develop innovative solutions to the ever-evolving world of work. Aspen One strives to foster an environment where our employees feel respected, valued and empowered, and our team members are at the forefront of helping us promote and sustain an inclusive workplace that works for all.