Staff Council Administrator

Administrative Officer (Div) The University of New Mexico (UNM) Staff Council is seeking a service-oriented, initiative-taking, and collaborative professional to serve as the Staff Council Administrator. This position plays a vital role in supporting the day-to-day operations, events, and programs of the Staff Council Office. The applicant will work closely with the Council’s committees, executive leadership, and general membership to promote transparency, facilitate effective communication, and help achieve Council goals. Responsibilities include attending meetings, coordinating budgets, educating members on funding and processes, onboarding new leaders, and providing ongoing resources and guidance. Duties and Responsibilities Office Administration Oversee the daily operations of the Staff Council Office, including membership management, meeting coordination, and record‑keeping. Ensure compliance with the Council’s governing documents, university policies, and parliamentary procedures. Provide administrative support to the President, Executive Committee, and committees. Manage and track Council appointments, resignations, and committee participation. Assist in administering the SOP for transition of the Council President Elect to President. Train and supervise student employees or lower‑level staff as needed. Committee & Council Support Attend Council events, committee meetings, and retreats to provide logistical and administrative support. Offer resources and guidance to committees on project timelines, budgeting, and event coordination. Serve as a consistent point of contact for the Council and work as an Ex‑Officio member of the Executive Committee. Provide onboarding for the incoming Council President and other new leaders. Assist the Council in defining goals, tracking progress, and offering solutions to help committees achieve objectives. Maintain centralized documentation for Council operations to ensure continuity and alignment with strategic initiatives. Service & Communication Embodies a service‑first mindset by providing proactive assistance to the Council and its members. Coordinates Council communications such as newsletters, website updates, listservs, and social media posts; develops promotional materials as needed. Maintains clear, consistent lines of communication with the Executive Committee, committees, and general membership. Manages the Council SharePoint, Teams, and OneDrive sites; troubleshoots IT‑related issues. Financial Management Develops and oversees the Council’s annual budget, ensuring transparent management of operational, project, and awards funding. Works with the Treasurer to understand spending and track funding requests to maintain a balanced budget. Provides regular updates on funding use to members and committees; educates them on financial processes. Processes and reconciles purchasing transactions, award stipends, and ensures compliance with UNM financial policies. Event & Award Coordination Plans and executes 20+ Council events annually, ranging from recognition programs to community service projects. Coordinates event logistics: room reservations, catering, program development, and guest speakers. Collaborates with university leadership to administer staff recognition and award programs. Membership & Elections Management Administers annual elections, ensuring adherence to policies and procedures. Facilitates onboarding and training for new Council and committee members, including transparent voting results and resolutions. Manages all membership records to ensure accuracy and smooth transitions. Strategic Planning & Engagement Supports initiatives that enhance staff engagement and encourage widespread participation. Conducts research and collects data to assist in decision‑making and projects. Assists in planning special projects and community engagement efforts that strengthen the Council’s outreach. Minimum Qualifications High school diploma or GED; at least 7 years of experience related to the duties and responsibilities specified, of which at least 2 should be directly related to managing at least one of the functional areas of fiscal services, administration and/or human resources. Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year‑for‑year basis. Preferred Qualifications Bachelor’s degree in a relevant field. Ability to coordinate, facilitate, and record large constituent meetings. Working knowledge of Robert’s Rules of Order. Ability to plan, coordinate and execute special events. Demonstrated ability to work independently and proactively manage and administer multiple projects. Experience managing budgets and financial processes. Ability to communicate effectively and write clearly for a board audience. Excellent customer service skills. Proficiency in Microsoft Office, SharePoint, Teams, and OneDrive collaboration tools, website and social media management. Familiarity with email distribution and newsletter software platforms such as L‑Soft Listserv and Constant Contact. Familiarity with UNM financial and reporting systems (e.g., Banner, MyReports, Chrome River, etc.). Benefits This is a benefits‑eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, life insurance, and educational benefits through tuition remission and dependent education programs. Pay Monthly: $4,237.00–$5,950.00 Background Check Required Yes Application Instructions Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a third‑party site, please visit UNMJobs to submit an application. Please include a cover letter detailing your interest in and qualifications for the position, a complete resume listing all employment with start and end dates (month/year), and three professional references. Applications without these documents will be considered incomplete. Equal‑Opportunity Employer The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class. Veteran Preference Program Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details. Disability Acceptance Statement UNM is a certified disability‑access workplace and a certified hearing‑disability workplace. If you would like to request an accommodation, please submit a request through the Disability Workplace and Employment (DWAE) portal. #J-18808-Ljbffr The University of New Mexico