Construction Admin Assistant

Job Description

Job Description

Job Title: Construction Administrative Assistant

Job Description

The construction administrative assistant is responsible for providing administrative support, customer and company relations, and facility management. This role is crucial in ensuring that area billing, reporting, and day-to-day office operations are organized and functional. The construction administrative assistant will work closely with the Area Supervisor and play a vital role in supporting field construction management and crews.

Responsibilities

• Ensure area billing, reporting, and day-to-day office operations are organized and functional.
• Provide support to field construction management and crews as required.
• Assemble and maintain final job packages for handover to billing team.
• Identify issues and escalate them to management as necessary.
• Maintain a professional appearance at all times.

Essential Skills

• Demonstrated computer skills, including proficiency in MS Word, Excel, PowerPoint, and Outlook.
• Excellent written and oral communication skills.
• Ability to work independently and follow through on assignments.
• Strong organizational and planning skills.
• High commitment to achieving goals and tasks.
• Ability to work in a fast-paced, ambiguous environment.

Additional Skills & Qualifications

• Associate Degree or higher preferred.
• Administrative Experience preferred.
• Experience in the utility or construction industry is a plus.
• Basic billing experience.
• Demonstrated analytical and problem-solving skills.
• High School diploma.

Work Environment

The role is based in a corporate office environment with a business casual dress code. Work hours are Monday to Thursday from 8 am to 5/6 pm and a half-day on Friday ending by 2-3 pm. The office fosters a great company culture, offering flexibility and opportunities for skill development in project administration.

This is a Contract to Hire position based out of Port St. Lucie, FL.

The pay range for this position is $21.00 - $22.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)

This is a fully onsite position in Port St. Lucie,FL.

This position is anticipated to close on Oct 9, 2026.

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on ziprecruiter.com for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.