Administrative Coordinator - Auto Division

Administrative Coordinator Automotive Division

We are seeking a detail-oriented Administrative Coordinator to support our Automotive Division. This role is responsible for managing post-delivery vehicle processes, including damage resolution, reporting, and recall coordination. The ideal candidate will have strong organizational skills, the ability to manage multiple priorities, and excellent communication abilities.

Key Responsibilities

• Respond to and resolve vehicle damage and discrepancy inquiries in a timely manner
• Manage and track sales-related inquiries and follow-ups
• Oversee the NVDR (New Vehicle Delivery Reporting) process and ensure accurate documentation
• Coordinate damage claims, including determining responsibility, reviewing repair estimates, and processing invoices
• Support recall management by:
• Creating and distributing recall bulletins
• Utilizing recall dashboards and tracking tools
• Maintaining recall master data and providing updates as needed
• Serve as a point of contact for internal teams and external partners regarding vehicle-related inquiries
• Maintain accurate records and ensure all documentation is completed efficiently
• Assist with additional administrative tasks and special projects as assigned

Qualifications

• Previous administrative experience, preferably within automotive, logistics, or service-related environments
• Strong attention to detail and organizational skills
• Ability to manage multiple tasks and meet deadlines in a fast-paced setting
• Excellent written and verbal communication skills
• Proficiency in Microsoft Office (Excel, Word, Outlook)

Preferred Skills

• Experience with vehicle reporting, claims, or warranty processes
• Familiarity with automotive terminology or dealership/aftermarket operations

Pay Details: $50,000.00 per year

Search managed by: Clare Rant Equal Opportunity Employer/Veterans/Disabled Military connected talent encouraged to apply