Legal Secretary

Legal Secretary – CorporateSacramento, CADirect Counsel is seeking an experienced Transactional Legal Secretary to join a well-established California law firm's Corporate Practice Group in its Sacramento office. This is a full-time, high-trust position supporting a team of corporate attorneys, including firm leadership. The ideal candidate is highly organized, dependable, detail-oriented, and capable of anticipating attorney needs while managing multiple priorities in a fast-paced legal environment.Position OverviewThe Legal Secretary will provide high-level secretarial and administrative support to corporate attorneys handling sophisticated transactional matters. The role will include assisting with corporate transactions and due diligence, coordinating legal documents and closing materials, managing attorney calendars and deadlines, and supporting day-to-day client and practice needs.This position requires excellent judgment, discretion, professionalism, and the ability to work independently while maintaining a high level of accuracy and client service.A hybrid work arrangement may be available after 90 days, consisting of four days in the office and one day remote.ResponsibilitiesProvide high-level legal and administrative support to a team of corporate attorneys and firm leadershipMonitor deadlines, prioritize assignments, and proactively anticipate attorney needsCommunicate professionally with clients and other contacts, obtain and convey information, and follow up on delegated assignmentsAssist with corporate transactions and due diligence, including organizing diligence materials, tracking requests, maintaining checklists, and coordinating document circulation, execution, and returnAssist with preparation and organization of closing materialsPrepare, format, proofread, and edit correspondence, legal documents, presentations, and other materials with exceptional accuracyManage attorney calendars, meetings, conference calls, travel arrangements, correspondence, and other administrative needsPrepare expense reports, enter attorney time, and review and edit pre-bills for accuracyComplete conflict checks, new matter requests, and related documentationMaintain accurate and organized client and matter files using iManageManage attorney email and telephone communications as neededAnswer and screen telephone calls professionallyProcess incoming and outgoing mail and coordinate special delivery servicesPhotocopy, scan, assemble, and distribute legal documents and other materialsCollaborate with attorneys, paralegals, and administrative professionals to meet deadlines and support projectsProvide cross-coverage and assistance to other legal secretaries as neededQualifications5+ years of legal secretarial experience supporting corporate or transactional attorneysPrior experience supporting senior attorneys, partners, or firm leadership strongly preferredFamiliarity with corporate transactions, due diligence, and legal document managementAdvanced proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPointTyping speed of at least 50 WPMStrong legal document drafting, proofreading, and formatting skillsExperience with document management systems, time entry, billing, and standard legal technologyExceptional attention to detail and accuracyStrong organizational, analytical, and problem-solving skillsExcellent written and verbal communication skillsProfessional, discreet, and client-focused demeanorAbility to anticipate attorney needs and exercise sound judgmentAbility to independently manage multiple priorities and consistently meet deadlinesSelf-motivated and able to work effectively both independently and as part of a teamReliable attendance and flexibility in a fast-paced professional environmentCompensation & Work ArrangementSalary: $82,000–$95,000, commensurate with experience.Hybrid arrangement: May be available after 90 days, with four days in the Sacramento office and one day remote.LocationSacramento, CA