Administrative Assistant

Position Details:

Job Title: Administrative Assistant IV

Duration: 12+ Months (Possible extensions)

Location: North Chicago, IL

Schedule Type: WFH Model (3:2) Onsite 3 days, and work remotely on Monday and Friday

Purpose: To provide administrative support to members of the International Specialty Care department. Process organizational and administrative routine tasks for the Specialty department. Responsibilities include all administrative functions of the department: calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports, meeting/event planning, distribution lists management creating or modifying business documents.

Responsibilities:

• Uses and understands Microsoft Office Suite and other business-specific software, including the Corporate Travel Web site.
• Meetings and travel activities – Assist with organizing appointments, sending invitations, booking rooms and venues, arranging catering and other vendors as needed, preparing documents, taking meeting minutes, and following up after meetings.
• Organizing business trips (travel and accommodation) and travel expense claims, as necessary.
• Processing post/mail - Management of incoming and outgoing post for the department.
• Budget - Supports the Specialty team in all administrative matters related to budget control
• Uses advanced software skills to perform work assigned.
• Maintains and updates department distribution lists to ensure accurate and effective communication.

Qualifications:

High School diploma or equivalent. Some college preferred.

5+ years previous admin experience or equivalent.

Operates with little instruction and minimal supervision.

Advanced knowledge of Microsoft Office Suite, Adobe Acrobat and Outlook

Effective communication -written and verbal.

Planning and organization

Time management/prioritizing

EEO:

“Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of – Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans.”