Cash Application Clerk

Cash Application Clerk

Reports To: Controller

FLSA Status: Non-Exempt

Summary:

The Cash Application Clerk is responsible for accurately applying incoming customer payments to ensure timely and accurate accounts receivable records. This candidate will have a strong understanding of cash application processes and the ability to resolve payment discrepancies while supporting the company's cash flow objectives.

Job Role/Responsibilities:

• Accurately apply customer payments (checks, wire transfers, ACH, and credit card payments) to appropriate invoices and accounts.
• Reconcile and research short pays, overpayments, deductions, and unapplied cash.
• Send notices of unapplied cash and payment discrepancies to the appropriate Credit Team member.
• Work closely with Credit Team to resolve payment issues.
• Manage daily and weekly cash posting activities in alignment with bank deposits.
• Maintain clear records of all cash applications, adjustments, and reconciliations.
• Assist with the customer refund process.
• Provide documentation for audits and financial reviews.

Qualifications:

High school diploma or equivalent. Associate's degree in accounting, Finance, or related field preferred.

13 years of cash application or accounts receivable experience preferred

Familiarity with ERP systems (e.g., Microsoft Dynamics 365).

Proficient in Microsoft Excel; Intermediate level experience preferred

Strong analytical and problem-solving skills, especially regarding invoice and payment matching.

High attention to detail and commitment to accuracy.

Excellent organizational and communication skills.

Ability to prioritize workload and meet deadlines in a dynamic environment.

Assist team members to accomplish goals