Fleet Administrative Assistant
Stivers Automotive Group
Job Description
Job Description
About the Role
We are seeking a detail-oriented and highly organized Administrative Assistant to support our growing Fleet Sales Department. This role is essential to keeping our fleet operations running smoothly — from processing orders and maintaining records to coordinating with commercial clients, Ford Motor Company, and our internal sales team. If you thrive in a fast-paced environment and enjoy juggling multiple priorities with a smile, we want to hear from you.
What You'll Do- Provide day-to-day administrative support to the Fleet Sales Manager and fleet sales team
- Prepare, process, and track fleet vehicle orders, invoices, and purchase agreements
- Maintain accurate records of fleet inventory, order status, and delivery schedules
- Communicate with commercial and government fleet customers regarding order updates, paperwork, and delivery timelines
- Coordinate with Ford Motor Company representatives on order allocation, incentives, and program compliance
- Assist with titling, registration, and licensing paperwork for fleet vehicles
- Prepare sales reports, spreadsheets, and correspondence as needed
- Answer phones, respond to emails, and greet fleet customers professionally
- Support the team with scheduling, filing, data entry, and general office organization
- Assist with special fleet promotions, bid packages, and RFP documentation as needed
- High school diploma or equivalent required; Associate's degree preferred
- 1+ years of administrative, clerical, or office support experience (automotive or fleet experience a plus, but not required)
- Strong organizational skills with excellent attention to detail
- Proficiency in Microsoft Office (Excel, Word, Outlook); experience with dealership management systems (e.g., CDK, Reynolds & Reynolds) a plus
- Excellent written and verbal communication skills
- Ability to multitask and prioritize in a fast-paced, deadline-driven environment
- Professional, positive attitude and strong customer service orientation
- Ability to maintain confidentiality and handle sensitive information
- Competitive pay based on experience
- Health, dental, and vision insurance
- 401(k) with company match
- Paid time off and holidays
Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Fleet Administrative Assistant in Montgomery, AL vacancy
- ...to launch a new career in one of our many convenient Store locations, Distribution Centers, Store Support Center or with our Private Fleet Team, we are proud to provide a wide range of career opportunities. We are not just a retail company; we are a company that values...SuggestedWork experience placementSeasonal workLocal area
- Dollar General is seeking a Fleet Operations Manager to oversee the on-site operation of its dedicated fleet. This role involves managing a team of drivers and ensuring compliance with federal and state regulations while meeting Key Performance Indicators (KPIs). The ideal...Suggested
$18 per hour
...Administrative Assistant Job Title: Administrative Assistant Employment Type: Full-Time, Temporary Assignment Location: Montgomery, Alabama Pay: $18.00 per hour Schedule: Monday – Friday, 8:00 AM – 5:00 PM Job Summary: The Administrative Assistant is...SuggestedHourly payFull timeTemporary workWork at officeMonday to FridayAllegiance Staffing
Montgomery, AL1 day ago$46.2 per hour
...Job Summary JOB DESCRIPTION: PART-TIME ADMINISTRATIVE ASSISTANT Qualifications: • High school diploma, GED, or sufficient education, training, and experience to perform the duties of the position • Some experience (2-3 years) in general secretarial work (graduation...SuggestedContract workPart timeWork at officeAlabama Department of Education
Montgomery, AL2 days ago$20 per hour
...Aum Athletics Part-Time Administrative Assistant AUM Athletics is seeking a part-time administrative assistant to help with the day-to-day internal operations and provide support to our coaches, administrators and student-athletes. For full consideration upload...SuggestedPart timeWork at officeAuburn University at Montgomery
Montgomery, AL3 days ago$16 - $20 per hour
...ADMINISTRATIVE ASSISTANT Schedule: Monday through Friday, 8am to 5pm Pay: $16.00 to $20.00 depending on experience. RESPONSIBILITIES Assist with various administrative projects Scan items into database Perform data entry tasks Document control...Full timeWork at officeMonday to FridayCareer Personnel
Montgomery, AL3 days ago$80.9k - $92.3k
...Senior Administrative Assistant (Administrative Support Assistant III) Capital One is seeking an exceptionally bright, self-motivated, and experienced Administrative Support Assistant III. This pivotal role supports multiple executives, ranging from Director to Managing...Full timePart timeWork at officeLocal areaImmediate startCapital One
Montgomery, AL3 days ago$46.2 per hour
...Administrative Assistant - Middle School - 202 Days Essential functions: Perform various clerical and administrative support for an office or administrator Prepare correspondence, files, and documents using a word processor or other data management software...Contract workWork at office- ...Administrative Assistant Faulkner University is seeking a qualified individual to serve as Administrative Assistant for the Athletic programs. This individual will report to the Athletic Director and perform clerical support services for the Athletic Department. Faulkner...Part timeWork at office
- ...Remote Office Administrative Assistant KYNY Group Location: 873 Dunbarton Rd, Montgomery, AL, 36117-3001 We are looking for a dependable Office Administrative Assistant to provide essential support to our clients and internal teams. In this role, you will handle...Work at officeRemote workFlexible hours
- ...Valid8 Financial, Inc. is seeking a General Clerk III to provide administrative support at various CONUS Military Entrance Processing Stations (MEPS). The role involves processing enlistment and medical records, ensuring documentation accuracy, and maintaining applicant...Work at officeMonday to Friday
VALID8 Financial
Montgomery, AL22 hours ago - ...will play a key part in ensuring the smooth operation of our office by managing various administrative tasks.Key ResponsibilitiesManage and organise office supplies and inventory.Assist in scheduling meetings and appointments.Prepare and maintain records, reports, and...Work at office
- ...with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations... ...procedures are similar in nature to the Senior Administrative Assistant level such as managing major functions such as payroll, budget...Work at office
Montgomery Personnel
Montgomery, AL22 hours ago $65k - $105k
...culture in the warehouse. • Oversee and develop warehouse associates through one-on-one coaching, training on policy and procedures, assisting in problem resolution when required, and leading by example. Discuss associate performance with Sr. Warehouse Managers and create...Minimum wageContract workInternshipWork at officeLocal areaShift workDay shiftUS Foods
Montgomery, AL4 days ago- Valid8 Financial, Inc. is seeking a General Clerk III for various military processing stations. This role provides essential administrative support to Army Guidance Counselors, ensuring accurate processing of enlistment and medical records. The ideal candidate will have...Full timeWork at office
- ...and caregivers, collaborating with the franchise partner and administrator to enhance employee satisfaction, and client check-ins/issue resolution... ...and maintaining current client assessment information Assist with onboarding new employees, as needed Conducting on-site...Work from homeNight shiftWeekend work
Synergy HomeCare
Montgomery, AL3 days ago - ...memorable shopping experiences and building baskets -AKA selling.Work with integrity; act as Manager On Duty in absence of Store Manager/ Assistant Manager/Key Holder.Efficiently process customer transactions, merchandise shelves and price products accordingly.Master product...Full timePart timeLocal areaFlexible hoursWeekend work
The Vitamin Shoppe
Montgomery, AL1 day ago - ...Executive Assistant Alabama State University, Office of Technology Services (OTS), invites qualified applications to fill the position... ...facilitating research, enhancing instruction, and supporting administrative operations by providing quality leadership, services, and...Work experience placementWork at office
- ...Executive Staff Administrative Assistant Qualifications: ~ High School diploma or GED equivalent required. ~5+ years of experience in an administrative support position. ~ Demonstrated experience with computer systems, associated software and work processing...
$36.06 - $40.87 per hour
...Assists with the development of various documentation products in support of assigned program/project system. Collaborates with appropriate team members to develop required documentation materials (end-user manuals, technical documents, graphics, etc.). Ensures all developed...Contract workWork at officeASM Research, An Accenture Federal Services Company
Montgomery, AL2 days ago$21 per hour
...and guide team members towards improved Key Performance Indicator (KPI’s) using the appropriate leadership styles and methods. Assist in proving appropriate orientation for employees and give them the necessary information, technology and tools to perform their...Hourly payWeekly payWork at officeMonday to FridayShift workRyder
Montgomery, AL3 days ago- About The Role The Executive Assistant 1 provides administrative support and client services for senior executives and their team(s). This individual works independently, completing many tasks within tight timelines. The incumbent demonstrates excellent customer service...Work at officeWorldwideFlexible hours
$27 - $29 per hour
...proofreading and editing skills to ensure accuracy, consistency, and adherence to formatting standards. Strong organizational and administrative skills and a bility to manage multiple documents, track versions, and maintain efficient filing and retrieval systems. Ability...Hourly payWork at officeBerryDunn — Assurance, Tax and Consulting
Montgomery, AL22 hours ago$5,000 per month
...Greet visitors in a courteous, professional, and timely manner Assist with answering incoming calls from patients, staff, physician... ..., location of the patient, and skill of the clinician Provide administrative support for the agency by performing general office duties, including...Full timeWork at officeFlexible hours- ...the daily activities in the warehouse to ensure smooth operations and efficient completion of projects.Supervisory Responsibilities:Assists with hiring and training team members.Oversee the daily workflow; oversees scheduling and assignments of the assigned team.Conducts...Temporary workWork experience placementWork at office
Air Hydro Power
Montgomery, AL3 days ago $68k - $75k
...Job Description Job Description Job Title: Executive Assistant to the COO Salary: $68,000 - $75,000 Department: Chief Operating... ...a Executive Assistant to the COO who provides high-level administrative, communications, coordination, and project support to the...Full timeTemporary workFor contractorsWork at officeRemote workRelocation packageFlexible hoursWeekend workCivil Air Patrol
Montgomery, AL6 days ago$24 - $27 per hour
...Assistant Dental Office Manager page is loaded## Assistant Dental Office Managerlocations: Auburn, Mainetime type: Full timeposted on: Posted Todayjob requisition id: R2025-018972At Aspen Dental, we put You First, offering the security and job stability that comes with...Full timeWork at officeFlexible hoursNight shiftASPEN DENTAL GROUP, PC
Montgomery, AL2 days ago- ...Job Description Job Description Position Information Job Title: Department/Location: Warehouse Assistant Manager Supply Chain / Warehouse MGM Reports To Title: Work Schedule: Warehouse Manager // MGM Plant Manager Normally 8:00AM-5:0...Hourly payMonday to FridayWeekend work
Viscofan
Montgomery, ALmore than 2 months ago $75k - $90k
About the Position We are looking for an experienced Warehouse Operation Manager to work in our start-up food hub environment. As such you will contribute to our mission of growing the local food economy by committing to the management of the overall warehouse operation...Full timeLocal areaMonday to FridayShift workDay shift$105.51k - $115.46k
...paid leave for when you have a baby, adopt a child, or become a foster parent, legal services, identity theft protection, employee assistance program (EAP), adoption reimbursement benefit, FEDlogic, commuter benefits. Responsibilities Drive customer (internal and...Temporary workFlexible hoursShift work
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Fleet Administrative Assistant. Be the first to apply!
Related searches
- team assistant Montgomery, AL
- full time administrative assistant Montgomery, AL
- administrative assistant Montgomery, AL
- engineering team administrator Montgomery, AL
- department administrative assistant i Montgomery, AL
- administrative assistant logistics Montgomery, AL
- team administrator Montgomery, AL
- operations administrative assistant Montgomery, AL
- part-time administrative assistant work from home Montgomery, AL
- administrative assistant police department Montgomery, AL