Executive Assistant

Introduction Compensation plans are based on a multi-step progression system. The pay range reflects the entry level and maximum salary potential in the assigned pay grade. A starting salary may be negotiated and will be commensurate with education, training and experience in alignment with pay administration policies and Montgomery Personnel Board Rules & Regulations Nature of Work This is an advanced-level executive support position performing a full range of general and specialized clerical procedures with differentiation from lower clerical levels in providing direct support in a variety of administrative functions and may supervise lower level clerical employees. Work procedures are similar in nature to the Senior Administrative Assistant level such as managing major functions such as payroll, budget preparation and control, purchasing supplies and equipment, personnel actions, various report and document generation, and/or managing record keeping and filing systems but work is differentiated due to the position supporting the highest officials requiring extensive office protocols. Work in this class is non-routine and cyclical in nature. Work requires full knowledge of office administration, protocols and supervisory skill. Minimum Qualifications Must have three (3) years of advanced administrative experience which demonstrates full knowledge of organizational functions such as payroll, budgeting, personnel action forms, purchasing and supporting upper-level management. A technical certification in Office Administration or closely related area may substitute for one year of experience. Advanced training in office administrative or closely related area is preferred at this level. NOTE: Two (2) years’ experience as a Sr. Administrative Assistant will qualify for this position. NOTE: Qualifying education, training and experience that provide the requisite knowledge, skills and abilities to perform the job will be considered. Kind of Examination Applications are being accepted to fill one vacancy and any other vacancies that may occur during the life of the register. The current vacancy is with the City of Montgomery Mayor's Office. Applicants will be screened and qualified based upon education and experience as shown on the application and attached supplemental questionnaire. For this reason, applicants are urged to fill in the application form and the supplemental questionnaire completely providing detailed information concerning the kinds of jobs they have held, the dates they held them, where and exactly what their duties were. If more than five qualified applications are received, the application and supplemental questionnaire be used to rank applicants. Tied scores will not be broken (in accordance with Personnel Rules and Regulations, Rule VII, Section 3). If there are five or less qualified applicants, they will be considered equally qualified and placed on the register in alphabetical order. Completed applications will be accepted online until 11:59 p.m. on the closing date. If there is no closing date, the announcement may be closed at any time without prior notice. Additional Information BENEFITS Employees are offered a competitive benefits package, which includes health, dental, and life insurance Paid annual and sick leave Paid holidays Participation in the Retirement Systems of Alabama (RSA) retirement program DRUG TEST Employment is conditional upon the potential employee passing a preemployment drug test. (The drug test may require the submission of a sample of hair, finger nails, and/or urine that will verify illegal drug use). EQUAL EMPLOYMENT OPPORTUNITY Discrimination against any person in recruitment, examination, appointment, training, promotion, retention, discipline, or any other aspect of personnel administration because of political or religious opinions or affiliations or because of race, national origin, or any other non merit factors is prohibited. Discrimination on the basis of age, sex, or physical disability is prohibited except where specific age, sex, or physical requirements constitute a bona fide occupational qualification necessary to proper and efficient administration. REQUEST FOR ACCOMMODATION Under the Americans with Disabilities Act, it is the responsibility of the applicant with a disability to request accommodation which he/she requires in order to participate in the application or examination process. The Personnel Department reserves the right to require documentation of the need for accommodation under the ADA. In order to request accommodation in the application or testing process, contact the Personnel Director at View phone number on click.appcast.io. I9 Prior to your employment, you will be required to provide to your employer documentation of your identity and employment eligibility in order to comply with the Immigration Reform and Control Act of 1986. UPDATE OF CONTACT INFORMATION It is your responsibility to update your contact information (address, phone, email) so that we can contact you about jobs. Please visit the Update Contact Information page to log in and update to your contact information at any time. #J-18808-Ljbffr