Fleet Manager

Job Description

Job Description

Fleet Manager

Schedule

This position will work Monday - Friday, with Saturday and Sunday off.

Who We Are

ACC is one of the nation’s largest open-admission animal shelters, whose mission is to End Animal Homelessness in NYC. We touch the lives of nearly 20,000 animals each year. ACC is more than an animal shelter; we are a resource to the community, always seeking ways to keep the human-animal bond intact. With a 90% placement rate, our progressive, life-saving initiatives contribute to the successful placement of our animals.

We strive to find loving homes for homeless and abandoned cats, dogs, guinea pigs and rabbits, both by adopting animals directly to the public and by partnering with more than 200 dedicated animal placement organizations (our New Hope partners). We also help keep NYC communities safe and rescue animals in need, responding to emergencies that involve animals as well as keeping our doors open 24/7 for people and animals in need.

Summary

The Fleet Manager is responsible for the oversight, safety, efficiency, and compliance of the organization’s vehicle fleet, including transport vans, mobile units, and specialty vehicles used for animal transport, inventory and field and program operations. Over 30 vehicles are on the road serving the five boroughs. This position ensures all vehicles meet regulatory standards; remain in good working order; and are operated safely by trained personnel. The Fleet Manager collaborates closely with field, shelter, veterinary, and logistics teams to support seamless transportation of animals, staff, equipment, and supplies across all locations, and with finance for timely invoice submission and payment.

Required Qualifications:

• 3-5+ years of experience managing a fleet or transportation operation, or equivalent logistics experience required.
• Valid driver’s license with clean record.
• Able to troubleshoot basic vehicle performance issues.
• Expert communicator, people person and a team player.
• Must be able to lift a minimum of 50 lbs. and enter/exit vehicles frequently.

Benefits

ACC values work/life balance and offers a generous paid-time-off (PTO) package that includes vacation time, birthdays off, personal days and sick pay. We also value physical and mental health by offering a great open access Cigna medical, dental and vision insurance at a low premium to our employees as well as 401K and Pension, Life Insurance. We also have on-the-job training for 2-4 weeks, periodic all staff trainings to include safety, DEI, cross training, and other growth opportunities.

Because ACC is a nonprofit, employees may be eligible for loan forgiveness, cancellation, and/or consolidation under the Public Service Loan Forgiveness program (PSLF). Created under the College Cost Reduction and Access Act of 2007, PSLF allows borrowers who work full time for nonprofits and government agencies to have their outstanding debt forgiven tax-free on Federal Direct Loans, after making 120 qualifying monthly payments under a qualifying repayment plan.

Please use this link for more details on our benefits package.

Essential Job Functions:

• Manage all needed maintenance and repair to ACC vehicles, to include scheduling, vehicle delivery and pick up, fee negotiation and payment, and confirming completion of work.
• Create, update and maintain policies and standard operating procedures for use of ACC vehicles.
• Create and perform quality assurance practices for all drivers of ACC vehicles, including tracking driver compliance, motor vehicle infractions and vehicle safety logs.
• Maintain vehicle registrations and inspections, gas cards, EZ passes, and vehicle placards.

Other Responsibilities:

• Conduct regular vehicle inspections to ensure cleanliness and operational readiness.
• Manage process of procuring insurance and identifying actions to reduce premiums.
• Identify organizational fleet needs, driver to vehicle ratios and daily use to inform fleet expansion to include assisting in the procurement of new vehicles.
• Reconcile gas and EZ pass expenses to driver’s routes.
• Monitor vehicle status in real time using on-board technology as needed.
• Coordinates with HR and General Counsel to investigate and document incidents involving vehicle issues, claims against ACC involving auto incidents and providing documentation as needed to support any payments related to claims, including fines, tickets, deductibles or personal injury.
• Ensure all fleet activities comply with federal, state, and local transportation regulations, including NYS Companion Animal Standards Act section: §431 Transportation Standards.
• Respond to emergencies involving breakdowns, accidents or transport disruptions.
• Fear Free certification within 30 days of hire.
• Complete other duties as assigned by supervisor.

Preferred Qualifications:

• Preference given to applicants holding certifications such as Certified Automotive Fleet Specialist (CAFS) or Certified Automotive Fleet Manager (CAFM).
• Demonstrated knowledge of vehicle maintenance, compliance requirements and safety protocols.
• Proficiency with fleet management software, Samsara familiarity preferred.
• Ability to respond to emergencies outside of normal business hours when needed.
• Prior experience in animal welfare, municipal sheltering, rescue, EMS or related public-service fleet management is a plus.

Work Environment

At ACC it's all hands-on deck. We work together as a team, which means you may be asked to help with tasks that involve working outside in all sorts of weather. As a busy animal shelter in one of the biggest cities in the world it can get noisy inside. Employees should have the ability to remain calm yet professional in stressful situations involving animals and/or members of the public. ACC houses hundreds of animals in its facilities at any given time and with that comes fur, odors and other airborne particles in abundance.

ACC offers many low-cost services to pets and people in need. This includes compassionate end-of-life services for people who cannot afford to go to a private veterinary office but still want to provide a professional and peaceful transition for their beloved pet.

This position will be based at our Queens Care Center but will occasionally require travel to our other Care Center locations.

Reports To: Senior Manager, Facilities

Overtime: This is a non-union position is eligible for overtime.