Director of Operations

Director Of OperationsThe Director of Operations provides high-level executive and operational support while overseeing select operational service functions on behalf of Executive leadership. The position serves as a key liaison across program areas and ensures the coordination and execution of executive priorities though operational oversight, supervision of designated operational functions, and financial oversight and coordination. This role includes supervision of information technology (IT) and facilities operations. The incumbent exercises independent judgment in managing priorities, resolving operational issues, and ensuring alignment and executive directives.Responsibilities:Executive SupportProvide high-level administrative support to executive leadership, including calendar management, meeting coordination, and correspondencePrepare and review reports, presentations, and briefing materialsCoordinate communications and follow-up on behalf of Executive leadershipTrack and ensure completion of executive priorities and assignmentsOperational CoordinationOversee select operational service functions as assigned by Executive leadershipEnsure alignment of operational activities with executive priorities and Agency needsMonitor performance and service delivery across assigned functional areasIdentify operational issues and recommend solutions to Executive leadershipIT & FacilitiesProvide supervisory oversight and direction of IT, facilities operations, and the Assistant Office Services ManagerDirect the work of staff and oversee service delivery within these functional areasMonitor workload, performance, and operational effectivenessCoordinate with internal stakeholders and external vendorsEnsure operations align with Agency policies and executive prioritiesCoordinate facility-related operations including maintenance, safety compliance, and vendor servicesMonitor service needs and resolve operational issues impacting the work environmentEnsure coordination and effectiveness of facility, logistical, and support service functions through supervisory structureFinancial Coordination & OversightMonitor and track financial activities, including purchasing, contracts, and expendituresCoordinate procurement processes and related documentationReview transactions for accuracy and policy complianceCoordinate and monitor budget tracking, reconciliation, and reportingAnalyze financial activity and identify trends, risks, or discrepancies and provide recommendations to Executive leadershipMeetings & Project TrackingCoordinate Executive meetings and prepare supporting materialsTrack action items and ensure follow-through on assignmentsSupport cross-functional initiatives as directed by Executive leadershipMinimum Qualifications:Bachelor's degree and a minimum of four (4) years of relevant experience in executive support, operations coordination, or financial/process support*ORAssociate's degree and four (4) years of relevant experienceORAn equivalent combination of education and experiences as defined by Civil Service guidelines*Substitutions: four years of specialized experience or associate's degree and two years of specialized experience may substitute for bachelor's degree; J.D. or master's degree may substitute for one year of specialized experience; Ph.D. may substitute for two years of specialized experiencePreferred Qualifications:Experience supporting executive leadershipExperience coordinating IT, facilities, or financial processesKnowledge of procurement and budget proceduresStrong organizational and analytical skillsExcellent written and verbal communicationTelework may be available 5 out of 10 days per pay period. Subject to current policies and procedures, along with Supervisor approval. The Adirondack Park Agency is an Equal Opportunity Employer.