Mobile Training Team Specialist - HSCET

Join the HJF Team! HJF is seeking a Mobile Training Team Specialist to provide strategic operational support for the Health Security Cooperation Education and Training (HSCET) Program in support of the Uniformed Services University of the Health Sciences (USU) National Institute for Defense Health Cooperation (NIDHC). The Mobile Training Team (MTT) Specialist coordinates the end‑to‑end operational, administrative, and logistical lifecycle for international mobile training engagements within the HSCET portfolio. This position works under the guidance of the Senior MTT Specialist and HSCET leadership, serving as the primary NIDHC point of contact throughout mission preparation, execution, and post‑mission closeout. Responsibilities Serves as the dedicated NIDHC point of contact and administrative lead for each assigned training throughout preparation, active execution, and final post‑mission closeout. Travels as a field administrative asset alongside the assigned training team deployments to handle in‑country requirements, collect local student metrics, and manage immediate field needs. Coordinates multi‑disciplinary team members to meet mission requirements, including scheduling critical milestones, distributing tracking compliance documents (such as signed NIDHC Instructor Code of Conduct forms), and initiating team planning calls no later than one month prior to training start dates. Manages end‑to‑end travel logistics pipelines for assigned missions, executing Aircraft and Personnel Automated Clearance System (APACS) requests, processing official passports/visas, booking commercial/government flights and hotel blocks, and ensuring team members meet country‑specific entry/exit criteria (e.g., shot records, entrance forms). Procures, packs, inventories, and ships specialized medical mission supplies and training equipment directly to team members and international field sites, adhering strictly to the master inventory protocols established by the Senior MTT Specialist. Submits and tracks individual sourcing sheets for training‑related costs, processing APAC and GPC requisitions while monitoring course‑level financial transactions under the guidance of a supervisor. Maintains comprehensive instructor and student records for assigned missions, ensuring strict compliance with all IMET/FMF/S333 regulations and security cooperation mandates. Coordinates the translation of course materials into target languages where operationally required by the partner nation, as needed. Manages real‑time mission communications during active operations by receiving, compiling, and distributing daily situation reports. Escalates and reports critical team needs, unexpected logistical difficulties, or in‑country medical emergencies immediately to the Senior MTT Specialist and the HSCET Leadership. Closes out assigned missions by scheduling post‑mission debriefings, capturing operational lessons learned, administering evaluation tools, and tracking longitudinal metrics in the field to support broader program research initiatives. May perform other duties and responsibilities as assigned or directed by the supervisor, including attendance of and participation in required training for the role. Qualifications Education and Experience Bachelor’s Degree required. Minimum of 3‑5 years of relevant experience required. Required Knowledge, Skills and Abilities Ability to work independently on routine tasks while exercising sound judgment and initiative in solving complex logistical problems. Ability to coordinate many complex systems and programs simultaneously, including government travel systems and international shipping regulations. Strong interpersonal skills to keep technical teams updated on visa requirements and administrative timelines. Exceptional organizational skills, detail orientation, and excellent interpersonal, communication, presentation and customer service skills. Ability to obtain and maintain a T1 Public Trust background check. Physical Capabilities Lifting: Requires lifting materials over 25 lbs. Ability to stand or sit at a computer for prolonged periods. Work Environment This position will take place primarily in an office setting. License and Certifications International travel is required for this position. A valid passport is required. Compensation The salary range for this position is $61,000–$72,000. Actual annual salary will be determined based on experience, education, and other factors. Benefits HJF offers a comprehensive suite of benefits focused on health and well‑being, including medical, dental, and vision coverage, health savings, retirement plans, and more. Employment with HJF is contingent upon successful completion of a background check, which may include, but is not limited to, contacting professional references, verification of previous employment, education and credentials, a criminal background check, and a Department of Motor Vehicle (DMV) check if applicable. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Chief Human Resources Officer. Equal Opportunity Employer/Protected Veterans/Individuals With Disabilities: The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to compensation information cannot disclose pay to individuals who do not otherwise have such access, unless the disclosure is required by law or regulation. #J-18808-Ljbffr The Henry M. Jackson Foundation for the Advancement of Military Medicine