Recreation Coordinator

Recreation Coordinator

Under the general direction and supervision of the Community Services Deputy Director and Recreation Manager the Recreation Coordinator implements, oversees, and schedules various City recreation and enrichment programs, focusing on afterschool programs, day camps, skateboarding, special events, and sports. The Recreation Coordinator will support Department staff with program marketing, including creating flyers, advertisements, press releases, and content for the City's website and social media platforms. The position will hire, train, evaluate, and supervise several part-time staff and independent contractors under the direction of the Community Services Deputy Director and Recreation Manager. The Recreation Coordinator will oversee operations of recreation and sports facilities, including but not limited to athletic fields, gymnasiums, skate parks, tennis courts, and parks year-round by enforcing rules and regulations, applying policies and guidelines, and preparing for the facility's daily operation with minimal supervision. The Recreation Coordinator will foster cooperative working relationships with various public and private agencies that benefit the Malibu community in addition to supporting the Department's general operations, which may include working on nights, weekends, and holidays.

Ideal Candidate

The ideal candidate should have experience working in the field of sports, program planning, coordinating, and marketing for people of all ages. The Recreation Coordinator will support Department staff and supervise part-time staff by appropriately delegating tasks, scheduling, and overseeing projects. The ideal candidate will work cooperatively with outside organizations such as the Boys and Girls Club, School District personnel, Malibu Library, and other non-profit organizations. The Recreation Coordinator will be organized, detail-oriented, and work within a tightknit team of recreation professionals. Professionally explain and enforce Department rules and regulations governing facilities, parks, and programs. Have the capacity to plan, prioritize, and produce comprehensive recreation and event proposals, agreements, budget, and marketing packages. The ideal candidate will have leadership, organization, critical thinking, and multi-tasking skills; using English effectively to communicate, both orally and in writing, and will display a positive attitude and ability to provide excellent customer service to the public, contractors, and City staff.

• Plans, supervises, and coordinates recreation programs, activities, and services at various sites including senior centers, swimming pools, gyms, sports fields, and community centers, ensuring compliance with applicable state, and City regulations.
• Recruits, selects, trains, and supervises part-time staff and volunteers for senior, adult, and youth recreation programs, sports leagues, and special events; provides guidance and evaluates performance to ensure effective program delivery.
• Coordinates, promotes, and implements diverse recreational programs, including sports leagues, cultural arts, after-school programs, and nutrition activities, aiming to engage and serve the community effectively.
• Identifies and addresses staff development needs; schedules and coordinates training programs for staff, coaches, and officials; monitors training effectiveness and ensures proper certification.
• Acts as a liaison with patrons and residents, addressing inquiries, concerns, and resolving issues related to recreation program operations and services.
• Coordinates first aid, CPR and other safety training for Recreation and other City staff; provides training to the public, as assigned.
• Handles medical emergencies and injuries; provides first aid and/or adult and child cardiopulmonary resuscitation; contacts police, fire, and emergency medical services as required.
• May work closely with representatives of other public, non-profit, and private organizations, including school districts and community groups.
• Responds to and resolves inquiries and concerns from participants, family members and the public.
• Provides input to budget requests and administers program budgets after adoption; may prepare and assist in the administration of various grants.
• Maintains an inventory of necessary recreation, maintenance and aquatics supplies and equipment and makes approved purchases as needed.
• Conducts regular inspections of parks and facilities, ensuring maintenance and safety standards are met; communicates emergency issues and progress on renovation projects.
• Maintains comprehensive records of recreation program activities and services; prepares reports, memoranda, and correspondence as needed.
• Develops presentations for board meetings, schools, community gatherings, and youth and parent groups to showcase recreational opportunities and initiatives.
• Ensures staff observe and comply with all City and mandated safety rules, regulations, and protocols.
• Performs related duties as required.

Education and Experience:

Any combination of training and experience that would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be:

Education: Equivalent to an associate degree from an accredited college with major coursework in recreation, child development, sports exercise, public administration, or a related field.

Experience: Three (3) years of increasingly responsible experience in coordinating comprehensive recreational programs.

• Possession of a valid California Driver's License to be maintained throughout employment.
• Possession of a certification in American Red Cross CPR, First Aid, and AED.
• Possession of a Safe Food Handler certification to be maintained throughout employment.

Knowledge of:

• Principles of providing functional direction and training.
• Principles, practices, methods, and techniques of recreation, sports, and leisure services programs, management, operations, facilities, and equipment.
• Procedures for planning, implementing, and maintaining a variety of recreation, special events, and senior activities.
• Principles and practices of recreation program development, implementation, review, and evaluation.
• Recreational, cultural, age-specific, and social needs of the community.
• Special Event Permits, City Municipal Codes, and Permit Regulations.
• Safe food handling techniques.
• Rules and regulations of sports, coaching in a competitive and non-competitive setting, field dimensions, and equipment needs.
• Recreation site management and oversight.
• Local community groups, organizations, and businesses.
• Safety principles and practices, including basic first aid and adult and/or child cardiopulmonary resuscitation (CPR) methods.
• Applicable federal, state, and local laws, codes, and regulations as well as industry standards and best practices pertinent to the assigned area of responsibility.
• City and mandated safety rules, regulations, and protocols.
• Techniques for providing a high level of customer service, by effectively dealing with the public, vendors, contractors, and City staff.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.

Ability to:

• Plan, organize, and coordinate the work of assigned staff.
• Effectively provide staff leadership and work direction.
• Plan and prepare recreation activity schedules, staffing schedules, reports, and other related program materials.
• Handle medical emergencies and injuries in a calm and effective manner, including providing basic first aid and adult and/or child cardiopulmonary resuscitation (CPR).
• Understand the organization and operation of recreation and sports programs and facilities necessary to assume assigned responsibilities.
• Develop, plan, organize, coordinate, promote, implement, supervise, and evaluate a variety of services and recreation programs, trips, and special events.
• Carry out administrative tasks such as scheduling, reviewing time sheets, preparing maintenance reports, and conducting training meetings.
• Coach and officiate a variety of sports.
• Oversee expenditures and adhere to budgeted allocations; ensure program revenues are collected appropriately.
• Prepare clear and concise reports, correspondence, and other written materials.
• Maintain accurate logs, records, and written records of work performed.
• Understand, interpret, and apply all pertinent laws, codes, regulations, policies and procedures, and standards relevant to work performed.
• Effectively represent the department and the City in meetings with governmental agencies; community groups; various business, professional, and regulatory organizations; and in meetings with individuals.
• Prepare clear and concise reports, correspondence, documentation, and other written materials.
• Adopt the City's vision, mission, and values to provide high-quality public service and cultivate a vibrant, resilient, and livable city.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.