Scheduling Coordinator

Regional Administrative Coordinator - Calabasas About FirstSteps The FirstSteps Team is inspired by the belief that every child deserves the opportunity to achieve their fullest potential. To that end, our mission is twofold: to provide the best evidence-based, behavior analytic treatment to our children diagnosed with autism and related learning differences, and to offer a positive, collaborative, and dynamic work experience for our team. We are steadfastly committedto ongoing training and mentorship of our employees, always motivated to support the next generation of clinical leaders in our field and at FirstSteps. Our greatest reward is witnessing the rapid and joyful learning of our little ones and knowing that together, we are creating more happy days for the kids and families we serve. Impact The ideal FirstSteps Regional Administrative Coordinator (RAC) can be described as an amazing people-person who is always welcoming and knowledgeable and capable of connecting our team members, our clients, and our visitors to the resources, people, and information they need. This individual understands systems and the importance of creating, communicating, and managing simple processes essential to operational success. In essence, our RAC ensures that our Center is a warm, kid-friendly, organized, chaos-free place of learning and connection - a place everyone loves to visit. Overview of Regional Scheduling Coordinator Position: As our Regional Administrative Coordinator you will significantly contribute to the organization and management of our Redondo Beach Center where our little ones meet with their clinical team to learn and socialize. As such, as our RAC you are critical to ensuring the Center runs seamlessly and that both our kids and your fellow FirstSteps team members have what they need to be successful. In this role, you will have the opportunity to regularly interact with and learn from our young clients, their caregivers, and both our clinical and administrative staff as the "connector" for all parties. Core Responsibilities of our Regional Administrative Coordinator: Management of our Center including but not limited to : Greeting & signing-in/out of all visitors and staff entering and exiting the Center Answering and management of all incoming calls, voice mails, faxes Inventory ordering and management per operation budget Coordinating with our Technology & Facilities Manager for equipment and facilities related needs/repairs Creating and maintaining optimal work and learning areas for both our team and our clients Creating and maintaining dynamic team and event bulletins posted in our break room and electronically via Microsoft Teams & Sharepoint Support of Client and Staff Scheduling including but not limited to: Utilizing our scheduling software to assist our Regional Scheduling Coordinators when changes arise or when they are out of the office Scheduling / room assignments for clinical activities planned in the Center Creating all new hire training appointments in our scheduling system Confirming treatment session availability for our clinical team members Assisting with Client Support Needs including but not limited to: Anticipating and providing non-clinical support as needed/requested during Center-based service periods Assisting with new client /caregiver tours of our Center Assisting with the non-clinical aspects of our FirstSteps for Friends Summer-Intensive program and related Center events Resource & Culture Ambassado r including but not limited to: Assisting with event planning and execution Managing our clinical instructors' office tasks and attendance Assisting team members with administrative processes/procedures Managing time-off requests Managing birthday and celebratory announcements Providing our new hires training and Center orientation FirstSteps on Diversity & Equity We are an equal opportunity employer which means that we value diversity, equity, and inclusivity in all aspects of our work - in our service delivery with our clients, in collaboration with families and communities, and in our organizational culture and practices with our staff. We strive to serve a diverse population of children and their families and see a responsibility to address the issue of inequity in access to ABA services across different cultures. As a service provider employing hundreds of staff to support our children and their families, we believe that we have a responsibility and an opportunity to contribute to social change and a kinder and more compassionate world by living our values of diversity and equity in all our daily operations. When we provide a more diverse learning environment for our clients and their families, we provide a more meaningful experience for all and contribute toward a more equitable future for everyone. Being part of team FirstSteps affords many opportunities and benefits, including (but not limited to) Paid time-off for vacation Paid time-off for illness Banked paid time-off hours for work anniversaries Health Insurance with generous employer contribution Access to discounted dental and vision Insurance 401(k) Retirement Plan with generous company match Professional and General Liability Insurance Coverage under FirstSteps’ policy Participation in Student Loan Refinancing Discount Employment Assistance Program Access to discounted Pet Insurance Employee referral bonus program Employee discounts on movies, theme parks, hotels, etc. Ongoing team building and community events during and outside of work hours Interested in building your career at FirstSteps for Kids, Inc.? Get future opportunities sent straight to your email. Accepted file types: pdf, doc, docx, txt, rtf Enter manually Accepted file types: pdf, doc, docx, txt, rtf Briefly explain why you are excited to work at FirstSteps as our Regional Administrative Coordinator: * Do you have any prior office management experience? Select... Which of the following best describes your educational background: * I have a high school diploma I am currently a student at a Community College I have an AA Degree I am currently a student at a 4 year university/college I have my bachelors degree I am currently enrolled in graduate school to earn my Masters or Doctorate degree I have a Masters degree I have a Doctorate degree Are you legally authorized to work in the United States? * Select... Do you have a nickname that you prefer over your legal name? If so, let us know here: #J-18808-Ljbffr