Workplace Coordinator

Job Description

Job Description

We are looking for a Workplace Coordinator to help create a well-organized, welcoming, and efficient office environment in North Bethesda, Maryland. This contract opportunity with permanent potential is ideal for someone who enjoys balancing daily workplace support with facilities coordination, employee service, and operational problem-solving. The person in this role will help keep the office running smoothly by managing key administrative tasks, supporting workspace needs, and partnering with vendors and internal teams to maintain a productive setting.

Responsibilities:
• Manage front-office activities by greeting visitors, handling inbound calls, sorting incoming mail, and keeping daily workplace operations on track.
• Coordinate building-related services, including maintenance requests, repairs, and external vendor scheduling, to maintain a safe and functional office.
• Organize workspace usage by supporting seating arrangements, desk assignments, and office move activities as business needs change.
• Prepare work areas for new team members by arranging desks, equipment, and access needs to support a smooth onboarding experience.
• Track and replenish office inventory, including supplies, shared equipment, and kitchen stock, to ensure teams have the resources they need.
• Apply workplace guidelines and operational procedures to promote compliance, safety, and consistency across the office.
• Provide logistical support for meetings, events, and employee engagement activities by coordinating room setup, materials, and scheduling details.
• Assist with schedule coordination and dispatch-style follow-up to ensure service requests and workplace issues are addressed in a timely manner.• Experience supporting office, workplace, facilities, or administrative operations in a detail-oriented environment.
• Strong ability to coordinate schedules, prioritize tasks, and manage multiple service needs at the same time.
• Comfortable answering inbound calls and serving as a detail-oriented first point of contact for employees, guests, and vendors.
• Demonstrated organizational skills with the ability to track inventory, manage details, and follow through on assignments.
• Ability to work independently while also taking ownership of workplace needs and day-to-day coordination tasks.
• Clear communication skills and a customer-focused approach when supporting employees and external partners.
• Familiarity with basic administrative processes, vendor coordination, and office support responsibilities.
• Payroll experience may be helpful, but the primary focus of this role is workplace coordination and office operations.