Workplace Occupancy Coordinator - Maryland

Job Description

Job Description

Salary: $65,000-$85,000

This position is full-time in office in the Rockville and Gaithersburg, MD area.

Overview

Join MovePlan and youll be part of a people-first business thats been doing workplace change the right way since 1986.

For 40 years, weve built a culture where people are supported to do their best work, grow fast, and take real ownership. Youll have the chance to work across different industries, solve meaningful challenges, and build your career in a way that feels excitingnot boxed in.

MovePlan is ambitious, supportive, and built for development. Were also female owned and led, and diversity, equity and inclusion are part of who we are. We hire and reward based on performance and potential, and we welcome people from all backgrounds.

We take care of our people with strong benefits, competitive time off, and flexible working something weve done long before hybrid working became the norm. Youll also have access to the right mentors, teams, and training to help you grow and thrive in a fast-paced highly mobile industry.

Benefits

• Competitive salary, paid time off, health insurance, FSA
• 2-week sabbatical after 5 years
• Birthday day off
• Paid time off to volunteer or give back to an organization you care about
• 401k with a company matching opportunity
• Long and Short-Term Disability

What Youll be Doing

As a Workplace Occupancy Coordinator, you will join our on-site team and work alongside the occupancy and space planning lead at one of our client locations. In collaboration with the occupancy lead, you will collectively manage workplace CAFM/IWMS systems, support strategic and scenario planning activities, prepare monthly occupancy reporting using Excel and Power BI and assist with periodic field verification and office move activities. This position plays a critical role in helping ensure that our clients headcount demand data is regularly updated and aligned with business objectives and strategic planning goals.

The position requires an on-site presence in Gaithersburg and Rockville, MD with occasional work from home opportunities.

Youll be part of a team of MovePlan individuals who are committed to delivering high quality, value-added services and outputs to our clients.

Youll support our clients site operations team representing MovePlan as an embedded resource while creating meaningful relationships with the existing internal business partners and vendors.

Your role will include, but not be limited to:

• CAFM/IWMS system management
  
• Maintain occupancy data, metrics, and dashboards
• Support monthly occupancy reporting, discovery and development
• Support data collection activities including process improvement goals
• Support asset tracking and management activities
• Move Coordination & Project Management Support
• Stakeholder Engagement & Communication
• General Project Administration

General

• This role is within an existing team that provides occupancy and move support to our pharma-based client
• As an embedded resource, you will be part of a team who also supports workplace move and change management activities within a dynamic and collaborative environment
• The site includes 8 to 10 individual locations in a campus-setting located in Gaithersburg and Rockville, MD with as many as 5,000 occupants.
• You must be flexible, self-motivated and able to work with new teams and establish strong client relationships
  
• You must be willing to work on-site
• You must be able to work occasional nights and weekends when moves are in progress
• Your work will require that you sometimes drive in between individual buildings to complete components of your daily activities

Skills - Essential

You should have the following technical and professional skills:

• Experience creating or exposure to the preparation of occupancy reporting
• Experience managing or exposure to real estate CAFM systems (IWMS) and asset management software or strong familiarity/aptitude to learn
• Architectural or Space Planning Experience
  
• Experience working with complex data sets, analysis and report creation
  
• Highly proficient with Microsoft Excel, Power BI and the full Microsoft Office Suite of programs
• Experience integrating data from multiple data sources or functional areas, ensuring data accuracy and integrity
• Experience and comfortability working with AI tools such as ChatGPT, Claude, and similar
• Experience working with and/or assisting in the preparation of space plans
• Experience with move coordination or event planning
• Understanding of and demonstrated active interest in workplace trends.

You should have proven experience and a successful track record with the following soft skills:

• Strategic & critical thinking mindset
• Problem solving mindset
• Adaptability and flexibility in work style and locations
• Strong organization and ability to manage multiple deadlines
• Self-motivated; demonstrating drive and initiative to set goals and achieve success independently
• Team oriented; works collaboratively and effectively in a team setting
• Proven ability to execute tasks with precision leading to high-quality results
• Strong oral and written communication skills
• Demonstrated leadership skills and ability to influence.

Skills - Desirable

It would be favorable for you to have but is not required:

• Active membership within a professional organization like CoreNet, IFMA, CREW or similar
• Demonstrated negotiation and conflict resolution abilities
• Experience working within AutoCAD or similar programs
• Experience with or participation in process improvement activities
• Experience in planning and leading commercial real estate moves
• Experience preparing or delivering workplace strategies or organizational change management programs

Why MovePlan?

• Weve spent 40 years supporting some of the worlds most recognized organizations including Microsoft, Warner Bros Discovery, Citizens Bank, AstraZeneca and GSK to deliver workplace change, relocation, and space optimization.
• What makes us different is our people. We combine deep expertise with real insight into how people work, how teams behave, and what workplaces need to succeed now and in the future.
• If you want a role where youll be trusted, stretched, supported, and able to grow MovePlan is the place to do it.

Diversity & Inclusion

• Were a boutique business with a global outlook. Our people come from many cultures and backgrounds, and were proud of that. We want everyone at MovePlan to feel welcome, included, and able to be themselvesevery day.