Human Resources Specialist

Job Description

Job Description

Job Title: Human Resources Specialist
Department: Office of Audit, Financial, and Human Resources (OAFHR)
Reports To: Human Resources Manager
Location: Corporate Office, 9320 Kirby Drive, Houston, TX 77054
Work Hours: Monday – Friday, 8:00 AM – 5:00 PM (1-hour lunch)
Project Duration: Long-term
Language: Bilingual (Spanish preferred)
Experience: Prior HR or administrative support experience within a non-profit organization preferred

Position Overview

The Human Resources Specialist plays a crucial role in supporting the organization’s mission by coordinating essential human resources functions. This position is responsible for maintaining accurate personnel records, assisting with onboarding processes, supporting recruitment efforts, and ensuring compliance with relevant employment laws and organizational policies. The ideal candidate is organized, proactive, and personable, with strong communication skills and a commitment to fostering a respectful and inclusive workplace environment.

Key Benefits & Opportunities

• Opportunity to make a meaningful impact in a reputable non-profit organization
• Gain valuable experience in HR operations within the federal funding and non-profit sectors
• Engage in professional development through working closely with experienced HR professionals
• Support a diverse community and contribute to programs that improve lives
• Flexible, team-oriented work environment with room for growth and increased responsibilities

Essential Duties and Responsibilities

• Maintain and update the Human Resources Information System (HRIS), ensuring accurate documentation of personnel files, benefits, and audit records
• Facilitate onboarding for new hires, including setting up employee files, conducting orientation, and coordinating required documentation
• Assist with recruiting activities: posting jobs, screening resumes, scheduling interviews, preparing offer letters, and managing applicant tracking systems
• Support the evaluation of candidates’ skills and experience to ensure the best fit for roles
• Organize and maintain compliance documentation related to FLSA, FMLA, performance standards, and other regulatory requirements
• Conduct regular audits of HR documentation to uphold compliance and data accuracy
• Coordinate temporary staffing needs, including liaising with staffing agencies and managing staffing requests
• Respond promptly to human resources inquiries from staff and applicants
• Process personnel actions accurately within HRIS, verifying employment status and related documentation
• Perform employment verification and background checks, including licensing and registry checks
• Generate reports and analyze HR data for internal decision-making and external reporting
• Represent the organization at job fairs, promoting programs and employment opportunities
• Assist with special projects and other HR-related duties as assigned

Qualifications & Competencies

Education & Experience

• High School Diploma or equivalent; demonstrated experience in HR or administrative support required
• Associate degree in HR or a related field preferred

Technical Skills

• Proficiency in Microsoft Office 365 Suite (Word, Excel, Teams)
• Experience with HRIS systems (e.g., ADP/WFN) required
• Familiarity with social media platforms for outreach and recruitment

Traits & Abilities

• Excellent communication and interpersonal skills; customer-service oriented
• Highly organized with strong multitasking ability
• Problem-solving skills and proactive approach
• Ability to work independently and as part of a team in a fast-paced environment
• Discretion and ability to handle confidential information responsibly
• Adaptability to changing priorities and organizational needs
• Ability to work with diverse populations respectfully and inclusively

Knowledge of

• Federal and State employment laws, including the CSBG Act and Head Start Act
• Organizational standards for compliance and record-keeping

Work Environment & Physical Demands

• Office setting with generally quiet to moderate noise levels
• Occasional evening or weekend work for meetings or special events
• Physical requirements include sitting for extended periods, lifting up to 50 pounds, occasional ladder access, and occasional travel to external events
• Must have reliable transportation to attend meetings and events outside the main office

Additional Information

• The organization is an equal opportunity employer committed to fostering diversity and inclusion.
• Discrimination based on protected characteristics is prohibited, and a harassment-free workplace is promoted.
• Reasonable accommodations will be provided for individuals with disabilities, as required by law.
• Join us and be part of an organization dedicated to making a difference! Your dedication and skills will support our mission and positively impact the community we serve.

The client's infrastructure has plenty of areas in professional growth!

Company Description

The client's infrastructure has plenty of areas in professional growth!