Administrative Assistant

Job Description

Job Description

Department: Human Resources

Salary: $20.09/Hr.

Qualifications/Knowledge

• High school diploma or GED, current valid driver's license
• Requires sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having had a similar position for at least two years
• Experience working in a Human Resources environment and/or local government is preferred
• Ability to speak effectively and give presentations before groups is required
• Must have a high level of interpersonal skills to handle confidential situations and documentation
• Knowledge of modern office practices and procedures
• Skill in prioritizing multiple projects and organizing work; must be able to multitask and work independently
• Skill in oral and written communication; excellent verbal, written and telephone skills

Duties and Responsibilities

• Answers phone and screens calls; refers caller to the appropriate personnel; greets visitors and provides information and assistance; responds independently to inquiries when possible
• Prepares and posts job announcements; updates job descriptions as needed; distributes job announcement to various websites and agencies; close out job announcements and communicates with agencies and organizations regarding job announcements
• Prints all online employment applications and checks them for accuracy; logs applicant information into excel spreadsheet for tracking purposes; forwards applications to appropriate Department Head
• Interprets and explains Human Resources Policies and Procedures to employees and supervisors
• Maintains and copies files, records, various reports and other materials; prepares and distributes correspondence as necessary
• Coordinates the onboarding processes for new hires; requests background checks; schedules pre-employment meeting; prepares correspondence; conducts new hire orientations and prepares and distributes new hire packets; enters new hire information into computer
• Assists with the Employee Service Award Program and The Richard English Jr. Strongest Link Award of Excellence Program
• Maintains/updates employee personnel files; scans documents into Laserfiche; files hard copies; prepares files for storage and retrieve files from storage; transfers former employees personnel files to inactive
• Assists with the completion of tax forms, direct deposit forms, etc.
• Writes receipts for retiree medical insurance payments; prepares and sends letters for delinquent payments; forwards payments tot he Finance Department of bank deposit

An employment application is required for consideration. Employment Applications will be accepted until filled on Troup County's website.