Business Office Manager

Business Office Manager At Artēgan Communities, we celebrate the art of life at all stages. We're looking for a detail-oriented, people-first Business Office Manager to keep San Marino Retirement Community in Westminster CO running smoothly — someone who's equally comfortable managing accounts and warmly greeting a prospective resident's family. About the Role The Business Office Manager oversees all business office functions and is a key presence at the community. This role touches many parts of community operations — from payroll and accounts receivable to counseling residents about their accounts and supporting the Executive Director. It also includes supervising other office staff members. What You'll Do Office & Administration Manage day-to-day business office operations, correspondence, filing, and supply inventory Answer phones and greet visitors per Artēgan's first impression standards Prepare reports, memos, letters, and meeting minutes as requested Maintain community standards, forms, and records for regulatory compliance Recruit and manage reception/concierge/security staff schedule Accounts Payable & Receivable Process accounts payable and petty cash reconciliation Compile daily reports and maintain resident billing profiles Receive and deposit payments; submit adjustments and ancillary charges Review monthly invoices and respond to resident billing inquiries Follow collection procedures and communicate delinquent accounts to the Executive Director Coordinate with Medicaid Case Manager on payments and resident participation Payroll & HR Support Process payroll accurately and on time; submit to Artēgan Home Office Maintain personnel files and ensure all new-hire paperwork is complete Explain benefits to new staff and answer ongoing questions about pay, PTO, and leave Notify supervisors of upcoming performance evaluations Team & Community Participate in department head meetings and community planning Support recruiting, onboarding, and training of business office staff Uphold the confidentiality of residents, families, and staff at all times Represent the Artēgan "Celebrating the ART of Life" philosophy to all visitors, vendors, and agencies QUALIFICATIONS Required 2–3 years of secretarial, administrative, or office management experience Proficiency in Microsoft Office (Word, Excel, Outlook) and Adobe Strong math skills, including working with fractions, decimals, rates, and percentages Excellent written and verbal communication skills in English Highly organized with strong attention to detail and the ability to multitask Valid state driver's license and reliable, insured personal transportation Preferred Accounting or bookkeeping experience Prior experience in a healthcare, senior living, or residential care setting Genuine interest in working with and for older adults SCHEDULE Full-time. Hours as determined by the Executive Director to ensure proper business office coverage. SALARY SALARY Negotiable based on proven experience. WHY ARTĒGAN? Artēgan Communities is a mission-driven senior living organization managing assisted living, memory care, independent living, and retirement communities. We're a close-knit team that takes pride in the care we provide and the environment we create — for residents and staff alike. #J-18808-Ljbffr