Billing Specialist

Billing Specialist

We are seeking an experienced Billing Specialist to join a great Greensboro-based company. This position will be responsible for preparing accurate customer invoices and monthly progress billings for active projects.

The ideal candidate will have hands-on AIA billing experience and a solid understanding of construction billing processes, including progress billing, retainage, change orders, lien waivers, and project documentation.

The Billing Specialist will work closely with the Billing Manager, Project Managers, accounting team, and senior leadership to ensure project billings are accurate, properly documented, and submitted on time.

Responsibilities

• Prepare monthly AIA progress billings and payment applications using project Schedules of Values.
• Review contracts, purchase orders, and change orders to ensure invoices accurately reflect the current status of each project.
• Partner with Project Managers to confirm percentage of completion and other billing information before invoices are submitted.
• Track prior billings, stored materials/warehouse storage, retainage, and outstanding balances.
• Maintain accurate AIA billing documentation and all required supporting schedules.
• Process approved change orders and make sure contract revisions are properly incorporated into project billing.
• Prepare, request, review, and track lien waivers, lien releases, sworn statements, and other required compliance documents.
• Communicate with Project Managers, subcontractors, vendors, and accounting personnel regarding billing questions, missing documentation, or payment issues.
• Assist with researching and resolving outstanding or delayed customer payments.
• Ensure monthly invoices and payment applications are completed accurately and submitted by established deadlines.
• Cross-train in additional accounting functions, including job cost accounts payable, payroll preparation, and employee expense reports.

Qualifications

• AIA billing experience is strongly required/preferred, particularly with progress billing in a construction or project-based environment.
• Previous experience with construction billing, project accounting, accounts receivable, or construction administration.
• Understanding of Schedules of Values, retainage, change orders, lien waivers, and percentage-of-completion billing.
• Strong attention to detail and ability to work accurately with contracts and financial information.
• Ability to manage multiple projects, deadlines, and competing priorities.
• Strong analytical, organizational, and problem-solving skills.
• Comfortable working closely with Project Managers and accounting personnel.
• Proficiency with Microsoft Excel, including formulas, as well as Word and Outlook.
• Associate degree preferred, but equivalent related work experience will also be considered.