Recording Specialist

Job Title: Recording Specialist

Job Category: Non-Exempt

Department: Title & Closing

Location: Onsite - Buffalo

Company URL:

About the Role

The Recording Department is responsible for ensuring that all recordable documents associated with each transaction are on record with the necessary county or municipality in a timely manner. Recording Specialists must review through each file to ensure that fees are calculated accurately, all necessary recording forms are present & fully completed, and that all recordable documents were received & executed correctly. This requires a quality control check, recording fee verification, payment check requests for non-electronic submissions, and following up to ensure documents are recorded & returned. Members of the department must also be familiar with our electronic recording platform, Simplifile. The Recording Department is also responsible for correcting rejections and communicating as needed with other parties, both internal & external, to ensure documents are re-submitted properly. As a Recording Specialist in our Buffalo location, you will be specifically responsible for the handling & processing of all recordable originals that flow through that office.


Responsibilities

• Conduct post-closing review of recordable documents to determine completeness, accuracy, and compliance with recording & legal guidelines.
• Review recording fees prior to submission to confirm correct amounts were collected at closing.
• Review, edit, and/or prepare necessary ancillary deed forms & other county or state specific forms prior to recording.
• Submit recordable documents either via mail or online to the appropriate county (or municipality) for recording within required timeframes.
• Review recording rejections and work to correct insufficiencies or seek assistance so resubmission can occur in a timely manner.
• Conduct handwritten corrections on original recordables as needed for our Recording team in Rhode Island and/or for Post Closing requirements.
• Reconcile filed recordables to locate recorded originals for batch shipping back to clients.
• Ensure all emails and internal communications are answered within established timelines.
• Answer/respond to calls from county representatives, borrowers, etc.
• Assist with other administrative assignments and projects when required.

Skills and Expertise

• High school diploma required; University degree or equivalent knowledge/experience preferred
• 1 year industry experience required, 3 years industry experience preferred
• Proficient with Microsoft Office Programs
• Capability to understand and operate successfully within an action-based workflow system
• Excellent written and verbal communication skills with a strong attention to detail
• Ability to multitask in a fast-paced, team-oriented work environment
• Positive attitude

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this job. They are not intended to be an exhaustive list of responsibilities, duties, and skills required.

About Solidifi

Solidifi is a leading network management services provider for the residential lending industry. Our platform combines proprietary technology and network management capabilities with tens of thousands of independent qualified field professionals to create an efficient marketplace for the provision of mortgage lending services. We are a leading independent provider of residential real estate appraisals and title, and settlement services. Our clients include top 100 mortgage lenders in the U.S. and some of the largest banks and insurance companies in North America. Solidifi is a wholly owned subsidiary of Real Matters (TSX: REAL). Visit for more information and stay connected with our latest news on LinkedIn.

Benefits

We provide a comprehensive benefits package that includes health, dental, and vision insurance, life insurance (basic and voluntary), short- and long-term disability coverage, FSA plan, 401(k) with company match, Wellness webinars, employee assistance programs, paid time off, volunteer time off, and paid holidays.

Equal Opportunity Employer

Solidifi is an Equal Opportunity Employer; applicants are considered for all roles without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law. All employment is decided based on qualifications, merit, and business need. Please advise us at any point during the recruitment and selection process if you require accommodation. Solidifi is committed to compliance with all applicable legislation, including providing accommodation for applicants with disabilities.