Accounting Specialist

Job Description

Job Description

ABOUT REGENERATION SCHOOLS

Founded in 2016, ReGeneration is a nationally recognized charter network operating nine schools across Illinois and Ohio, serving over 1,800 students—99% minority and 86% low-income. Our achievements include:

• All elementary schools ranked among Illinois' top ten charter elementary schools (U.S. News & World Report, 2021)

• Named top gap-busting schools in ELA and third in Math in Illinois (Stanford CREDO Study)

Our mission is to ensure all children have equal access to high-quality, college-preparatory education through academic excellence and character development.

POSITION SUMMARY

We are seeking an Accounting Specialist to join our finance team. Reporting to the Controller, you will support accounting operations across our network by managing accounts payable transactions, maintaining financial records, and ensuring compliance with organizational policies for ReGeneration Schools and all nine campuses.

KEY RESPONSIBILITIES

Accounts Payable & Vendor Management

• Review vendor invoices for accuracy, validity, proper documentation, and approvals

• Allocate invoices across campuses to ensure accurate and compliant cost distribution.

• Process vendor transactions using QuickBooks and Sage Intacct on an accrual basis

• Upload invoices to AvidXchange per treasury and authorizer requirements

• Maintain vendor records, including W-9 forms

• Assist with 1099-NEC preparation and filing

Payment Processing

• Execute vendor payments via ACH, Bill Pay, or check with appropriate approvals

• Record and reconcile credit card transactions with proper documentation

• Process bi-weekly payroll entries into the accounting system

• Manage bi-weekly pension payments for Illinois and Ohio in compliance with state regulations

• Process monthly insurance payments (health, dental, vision, disability, workers' compensation)

Financial Recording & Reconciliation

• Record bank deposits & transfers

• Assist with bank reconciliations

• Generate monthly campus-level expense detail reports

• Respond promptly to internal and external documentation requests

• Provide backup support to the Staff Accountant as needed

QUALIFICATIONS

Required:

• Minimum 2 years of bookkeeping or accounting experience

• Proficiency in accounting software (QuickBooks Online, Sage Intacct preferred)

• Strong knowledge of Microsoft Excel

• Exceptional attention to detail and organizational skills

• Excellent time management with proven ability to meet deadlines

• Strong interpersonal and communication skills

• Commitment to maintaining confidentiality of financial information

Preferred:

• Experience with payment processing platforms such as Bills.com, Winvoice, or AvidXchange

• Background managing multiple entities with intercompany transactions

• Non-profit or education sector experience

COMPENSATION & BENEFITS

Competitive salary and comprehensive benefits package commensurate with experience.

EQUAL OPPORTUNITY EMPLOYER

ReGeneration Schools is an equal opportunity employer. We do not discriminate on the basis of race, color, creed, religion, gender, sexual orientation, national origin, age, or disability.

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