Accounting AP Specialist

Accounts Payable Specialist

Join a Growing Organization Where Your Contributions Matter

Are you an organized, detail-oriented accounting professional who enjoys building strong vendor relationships, solving problems, and ensuring financial accuracy? We are seeking an Accounts Payable Specialist to join our team and play a critical role in supporting our financial operations.

This position offers the opportunity to work in a collaborative environment where initiative, accuracy, and continuous improvement are valued. For the right candidate, this role provides significant opportunities for professional growth, expanded responsibilities, and career advancement within the accounting and finance function.

Position Summary

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices, account reconciliations, statement management, and supporting other accounting team members. This individual will work closely with vendors, internal departments, and accounting leadership to ensure financial records are accurate, complete, and compliant with company policies.

The ideal candidate possesses strong accounting fundamentals, understands general ledger coding principles, and enjoys identifying opportunities to improve processes and efficiencies.

Key Responsibilities

• Process vendor invoices accurately and efficiently while ensuring proper approval workflows are followed.
• Review and code invoices to the appropriate General Ledger (G/L) accounts, cost centers, departments, projects, or business units.
• Perform vendor account reconciliations and resolve discrepancies in a timely manner.
• Manage vendor statements, ensuring all invoices are received, recorded, and reconciled against account balances.
• Investigate and resolve invoice, payment, purchase order, and statement variances.
• Maintain accurate vendor records, including W-9 documentation, payment terms, and contact information.
• Communicate with vendors on matters of AP compliance and support new vendor onboarding processes.
• Assist with month-end and year-end close activities related to accounts payable.
• Support accrual processes by identifying unpaid liabilities and ensuring proper accounting treatment.
• Support the distribution of tax exemption certificates to vendors as needed.
• Communicate professionally with vendors regarding payment status, account inquiries, and reconciliation matters.
• Collaborate with operations and department leaders to ensure expenses are properly documented and allocated.
• Monitor aging reports and proactively identify issues requiring resolution.
• Assist with audit requests and provide supporting documentation as needed.
• Recommend and support process improvements that enhance efficiency, accuracy, and internal controls.

Qualifications

• Associate's degree or higher in Accounting, Finance, Business Administration, or related field is preferred (not required).
• Minimum of 2 years of Accounts Payable or Accounting experience preferred.
• Strong understanding of invoice processing, account reconciliation, and general accounting principles.
• Experience coding expenses to General Ledger accounts.
• Ability to analyze vendor statements and identify discrepancies.
• Proficiency in Microsoft Excel, including sorting, filtering, formulas, and reconciliation activities.
• Experience working within ERP or accounting systems.
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize multiple deadlines in a fast-paced environment.

Preferred Experience

• Multi-location or multi-entity accounting environment.
• Construction, facilities management, property management, service industry, or project-based accounting experience.
• Experience with electronic invoice workflows and AP automation platforms.
• Understanding of month-end close processes and financial reporting support.

What We Offer

• Competitive compensation and benefits package (Health, Dental, and Vision Insurance, 401(k) with Company Match, Paid Time Off and Holidays)
• Stable and growing organization with long-term career opportunities.
• Professional development and ongoing training.
• Exposure to multiple aspects of accounting and finance operations.
• Opportunity to contribute to process improvement initiatives and organizational growth.
• Supportive leadership team committed to employee success.
• A collaborative culture that values accountability, innovation, and continuous improvement.

Why Join Us?

This is more than an Accounts Payable position. It is an opportunity to become a valued member of a growing organization where your work directly contributes to operational success. We are looking for someone who wants to build a career, develop professionally, and grow alongside a company that recognizes and rewards strong performance.

If you are a motivated accounting professional who takes pride in accuracy, ownership, and exceptional service, we encourage you to apply.

tdgFacilities is a full-service facilities management company based in Cincinnati, OH with over 6M square feet under management in OH, IN, KY, TN, GA, AL & FL. We work together to go above and beyond to ensure that our clients are proud of their environment. Our clients include Fortune 500 companies, healthcare facilities, public and private schools, private investor groups and municipalities. We are an Equal Opportunity Employer. We do not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business needs.