Assistant Commercial Property Manager

Job Description

Job Description

Bluestone Real Estate Services

Looking to build your career in commercial property management? Are you organized, detail-oriented, great with people, and ready for a role where you can take on more responsibility as you grow?

Bluestone Real Estate Services is seeking an Assistant Commercial Property Manager to support our Commercial Property Management team while also managing a small portfolio of properties directly.

This is a great opportunity for someone with strong administrative and customer service skills who wants exposure to all sides of commercial property management—from tenant and vendor relations to financial reporting, budgeting, and property operations.

This is a full-time position based in our Portland corporate office and includes travel to properties throughout the Portland metro area. 

• Support Commercial Property Managers with day-to-day property and portfolio needs.
• Serve as a primary contact for tenant and property service requests and coordinate vendors through completion.
• Manage the department email inbox and help keep communication and requests moving.
• Set up new tenants and coordinate tenant move-out settlements.
• Track vendor compliance, property and tenant insurance certificates, work orders, and invoices.
• Prepare correspondence, schedule meetings, maintain files, and provide other administrative support to the Commercial team.
• Assist with operating expense reconciliations, monthly client financial packets, and other accounting-related projects.
• Visit and inspect properties, meet vendors onsite, deliver keys, and assist with other property needs.
• Provide occasional coverage for our Reception desk and assist with special projects as needed.

In addition to supporting the Commercial team, you’ll have the opportunity to directly manage a small number of properties, including:
• Conducting weekly property visits.
• Communicating regularly with property owners.
• Reviewing monthly operating statements and preparing variance reports.
• Preparing annual property budgets.
• Monitoring tenant delinquencies and sending appropriate notices.

• At least 1 year of experience in an administrative support role.
• Property management or related experience is a plus.
• Excellent customer service and interpersonal skills.
• Strong written and verbal communication skills.
• Excellent attention to detail and follow-through.
• Ability to juggle interruptions, competing priorities, and multiple deadlines without losing track of the details.
• Strong organization and time-management skills.
• Proficiency with Word, Excel, Outlook, and standard office technology.
• Willingness and ability to learn property management software.

At Bluestone Real Estate Services, we know great property management starts with great people. We value employees who bring initiative, curiosity, and a commitment to providing excellent service.

Build your career. Gain hands-on experience across multiple aspects of commercial property management while developing your own portfolio management skills.
Learn the business. You’ll work closely with experienced Commercial Property Managers and leadership and get exposure to property operations, financials, vendors, tenants, and owners.
Take on real responsibility. This isn’t purely a support position—you’ll directly manage a small portfolio and have the opportunity to build from there.
Enjoy variety. Spend some of your time in the office, some working remotely, and some visiting properties throughout the Portland area.
Make an impact. Your organization, follow-through, and customer service help keep our Commercial team and properties running smoothly.

✔ Competitive compensation
✔ Three weeks of Paid Time Off
✔ Eight paid holidays
✔ Medical, dental, and vision insurance
✔ 401(k) with company match and immediate vesting
✔ Company-paid life insurance
✔ Education and professional development assistance
✔ Paid volunteer and community events
✔ Opportunities for advancement

Bluestone Real Estate Services is an Equal Opportunity Employer committed to creating a diverse, inclusive, and respectful workplace. We welcome applicants from all backgrounds and celebrate the unique perspectives that strengthen our communities.

Powered by JazzHR

AVMnwjC3Cp