Legal Executive Assistant

The firm is seeking a polished and proactive Legal Executive Assistant to support multiple partners in a fast-paced boutique law firm environment. This individual will serve as a trusted administrative partner, helping manage communications, scheduling, travel coordination, billing support, and day-to-day operational needs across active client matters.

Key Responsibilities:

• Monitor and manage high-volume email traffic, prioritize communications, and track follow-ups
• Manage complex calendars, scheduling, and meeting coordination
• Identify time-sensitive and high-priority matters to ensure nothing slips through the cracks
• Assist with billing coordination, invoices, and expense reporting
• Track the status of bills, submissions, and matter-related correspondence
• Coordinate domestic and international travel arrangements
• Assist with matter coordination, deadlines, and administrative support
• Prepare correspondence, presentations, and other documents
• Maintain organized files and records
• Coordinate with clients, vendors, and internal team members
• Handle confidential and sensitive information with discretion

Qualifications:

• 5+ years of legal executive assistant experience preferred
• Experience supporting multiple partners/ executives
• Strong organizational and communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Professional, responsive, and detail-oriented
• Strong judgment and ability to work independently
• Proficiency with Microsoft Office Suite and billing/expense systems

The firm values professionals who are collaborative, organized, and committed to providing exceptional support in a fast-paced, team-oriented environment.