Administrative Assistant

Job Description

Job Description

Pay Rate:

The annual base salary range for this position is TBD . Please note that the salary information is a general guideline only. At Sawdey Solution Services, we recognize that attracting the best talent is key to our strategy and success as a company. We will consider several factors when extending an offer to an applicant. These factors include (but are not limited to) the position, associated responsibilities, work experience, education, related training, and related skills.

 

Position Location: Elizabeth City, NC (On-Site)

 

Telework/Work-from-Home Authorized: Yes – When Authorized/Hybrid

 

About the Role:

 

Perform a variety of routine administrative and office support tasks, respond to customer service inquiries and provide administrative support to the assigned organizational function.

 

Additional Responsibilities Include, but are not Limited To:

 

• Aviation Training Program Management: Ensuring continuity of the Aviation Training Program.
• Managing complex training issues.
• Conducting periodic reviews and revisions of current instructions.
• Maintaining continuity to military Operation personnel.
• Training Liaison: Serve as liaison between training commands, Flight Examining Boards, and station personnel throughout the training process.
• Primary POC: Serving as the primary POC on training and training record/flight pay administration questions IAW COMDTINST M3710.1.
• Drafting and updating training records and providing guidance to personnel regarding standards and requirements to maintain ground and flight designation and qualifications.
• Ground Support Equipment Management: Developing and maintaining a mast list of all ground support equipment used by licensed miliary, civilian, and contractor personnel at CG-AIR.
• Providing quarterly updates of initial qualifications and expiration dates to the BOD at ALC by the 15th of March, June, September, and December each year.
• Training Records System: Creating and maintaining training records for each aircraft type.
• Providing updates to training software for OPS and Flight Examining Board Members.
• Flight Training Oversight: Tracking flight training requirements and currency by systematically reviewing pilot and aircrew training records for military and Operational Contract Pilots IAW COMDTINST M3710.1.
• Assisting the Operations Office with incoming ALC pilot requirements by providing training data and coordinating qualification courses.
• Scheduling and Monitoring: Scheduling all training requirements IAW COMDTINST M3710.1.
• Monitoring pilots’ 30-day warm-up requirements and notifying members before expiration.
• Coordinate pilot simulator and proficiency courses with the ALC Training Coordinator.
• Distributing publication updates to all ALC pilots and air crews.
• Assisting the Aviation Incentive Pay Administrator in managing Hazardous Duty Incentive Pay by maintaining files, records, and documentation.
• Providing electronic authorization for individuals to obtain protective flight clothing.
• Reviewing and revising ALCINSTs, syllabi, and standardization check forms as needed for approval.
• Developing new instructions, syllabi, and standardization check forms IAW COMDTINSTs and policies.
• Managing maintenance qualifications for military and civilian personnel.
• Maintaining records for pilots, aircrews, and employees (military, civilian, and contractor), including maintenance qualifications.
• Scheduling training requirements IAW applicable Commandant and ALCINSTs, including COMDTINST M3710.1.
• Receiving and transferring personnel training records.
• Assisting the Unit Training Officer (UTO) in managing and resolving customer complaints.
• Monitoring and maintaining databases while supporting audit teams with data requirements.
• Conducting annual reviews of legal and other applicable requirements to ensure training curriculum remains up to date.
• Perform other duties, as assigned.

 

Experience Requirements:

 

• Ability to perform normal administrative functions.
• Ability to speak in front of large groups.
• Ability to produce formal documents and reports.
• At least two (2) years’ experience in USCG procedures to include USCG aeronautical practices as defined in COMDTINST M13020.1 utilizing ALMIS.
• Demonstrated experience with ALMIS reports.
• Familiar with the following instructions:
  • COMDTINST M5216.4
  • COMDTINST M3710.1
  • COMDTINST M13020.1
  • COMDTINST M7220.29
  • ALCINST 13020.1
  • ALCINST 3710.1
  • ALCINST 5224.4
• Experience with AMMIS and ALMIS systems.

 

Education Requirements:

• High School.

 

Other Required Skills & Abilities:

• Must be able to effectively communicate with customer and fulfill all duties and responsibilities as listed in the contract.
• Must be proficient in Microsoft Office suite including, but not limited to: Word, PowerPoint, Excel, and Outlook.

 

Security Clearance Requirements:

Background Check

 

US Citizenship Requirements:

This position supports a U.S. Government Contract whose terms require Sawdey Solution Services to staff it only with U.S. Citizens.

 

Benefits at Sawdey Solution Services:

At Sawdey Solution Services, we offer an extensive benefits package. Our employee-focused benefits for full-time employees include:

 

• Vibrant Company Culture: Become an integral part of our positive, encouraging, and uplifting team culture; we are all on this mission together!
• Healthy Work-Life Balance: We place a strong emphasis on work-life balance; we don’t just ‘talk the talk’ in terms of work-life balance, we ‘walk the walk’! We not only support, but highly encourage, prioritizing your health and well-being.
• Competitive Compensation Package: Competitive rates with comprehensive medical, dental, and vision benefits for you, your spouse, and your dependents.
  • Health Saving Account (HSA) with employer contributions.
  • Dependent-care Flexible Spending Account (FSA).
  • Competitive Paid Time Off (PTO) and Federal Holiday Observance.
  • Immediately vested 401 (k) with employer matching.
  • Employee Assistance Program (EAP).
  • Employee Referral program with compensated referrals!
  • Additional benefits offered.
• Grow With Us: We offer a paid Training and Tuition reimbursement program to help you advance and excel in your career. We prioritize internal promotions and success.

 

Sawdey Solution Services firmly believes in our employees and advocates an environment to promote from within, which serves to boost morale while keeping high performers engaged and challenged. We also place the utmost importance on team building and collaboration in a remote environment. To promote these beliefs, you will also find additional benefits and programs that will enrich your career here at Sawdey Solution Services:

 

• Wellness Challenges.
• Focus on internal career advancement and growth.