Procurement Specialist

Job TitleProcurement SpecialistJob DescriptionUnder general supervision, these positions perform professional, full-performance level work procuring a variety of goods and services used in the operation of state agencies and institutions. These positions are responsible for interpretation and application of related policies and procedures and may be required to monitor inventory and/or fixed assets. Work includes reviewing requisition specifications, administering the competitive bid process, reviewing bids and awarding purchase orders to the appropriate responsible bidder. Perform related work as required. This is a full-time position with state benefits.Job DutiesReviews purchase requests and determines if required merchandise is available through internal resources and/or agency or statewide contracts if bids must be solicited; collects bids, secures bids, holds public bid openings, prepares bid tabulations if required, and reviews bids to determine the most cost efficient, meeting the requirements of the requisition. Checks requisitions for accuracy, completeness, and clarity; corrects any ambiguities in purchase orders and adds needed information. Creates, prepares and/or composes requisitions, correspondence, memoranda, and reports. Records order and requisition number and delivery data. Contacts agency purchasers and vendors to resolve problems related to incorrect or late deliveries, and/or problems with quality of goods or services purchased. Advises agency officials on purchasing procedures, changes in commodity specifications. Conduct market research which may include research and/or contacting vendors and suppliers, manufacturers and testing facilities to gain information on new products, sources of supply, changes in product specifications, price changes and design and capabilities of commodities. Assists in developing minimum standards and specifications for new commodities. May oversee annual physical inventory control. May assign and review work of subordinate personnel; may train others. May review, audit, and pay invoices. May prepare weekly, monthly, quarterly or annually reports of awards and bid amounts. May review and sign purchase orders.QualificationsTraining: Bachelor's degree from a regionally accredited college or university. OR Substitution: Full-time or equivalent part-time paid experience as described below may substitute for the required training at the rate of one (1) year of experience for 30 credit hours of education. AND Experience: Two (2) years of full-time or equivalent part-time paid experience in a broad range of purchasing of commodities or services in a centralized purchasing function for use in the operation of a private industry or governmental unit. Purchasing experience must be for direct use of the industry or governmental unit, not for retail sales. OR Substitution: A Master's degree from a regionally accredited college or university may substitute for the required experience at a rate of one (1) year of experience for 15 semester hours of education not to exceed two (2) years. Special Requirements: A successful background check.Pay Grade13 ($37,536 - $65,020)BenefitsAs an agency of State Government, the West Virginia State Police provides a wide variety of benefits to its employees. As a WV public employee, some benefits are mandatory to all public employees, while some are completely voluntary. Some benefits are free to employees while others require a monthly premium. Current year details regarding plan options and monthly premium costs can be obtained by logging onto the PEIA website at PEIA (wv.gov) Life Insurance:PEIA offers $10,000 life insurance policies for all fulltime employees. PEIA also offers Optional Life Insurance of varying amounts that include $5,000 to $500,000 worth of coverage, subject to an insurability screening. For first time PEIA participants, PEIA allows up to $100,000 of Optional Life Insurance coverage for employees to enroll without the insurability screening. PEIA offers Dependent Life coverage, please visit the PEIA website for plans and pricing PEIA (wv.gov)The WV State Police also offers a $4,000 life insurance policy through UNUM Provident Life Insurance.Retirement Plan:As WV public employees, all full-time public employees are required to participate with the Public Employees Retirement Plan, regulated by the Consolidated Public Retirement Board. Employees hired on or after July 1, 2015 will be members of the PERS II plan, contributing 6% of their gross monthly salary. WV State Police contributes 10% of the member's gross monthly salary for a combined total of 16%. Please visit to explore the Retirement Benefits and Requirements.An additional retirement option is available with Empower Retirement and functions as a 457 Retirement Plan. Please visit to learn more about the retirement options for both pre- and post- tax contributions.Additional Benefits:Mountaineer Flexible Benefits offers additional insurance such as Dental, Vision, Hearing, Legal, Short- and Long-term disability, Flexible Spending Accounts, and Health Savings Accounts (for qualifying employees who enroll in the PPB Plan C Health Plan offered by PEIA). To explore the variety of plans and prices, please visit Mountaineer Flexible Benefits (wv.gov)All full-time employees for the WV State Police receive a yearly $500 longevity salary increase.All full-time employees earn 15-24 paid vacation days per year depending on longevity.All full-time employees earn 1.5 sick days per month.The state offers 12 paid holidays a year (for full-time employees).-WVSP is an Equal Opportunity Employer-