Judicial Support Specialist

Judicial Support Specialist

SeaTac Municipal Court plays a vital role in ensuring justice, accountability, and community safety. As a Judicial Support Specialist, you will be part of a highly skilled team that keeps court operations running smoothly and ensures that every customerattorneys, defendants, victims, law enforcement, and state agenciesreceives accurate information and respectful service.

This position is ideal for someone who thrives in a fast-paced environment, enjoys detailed administrative work, and values public service. You'll be cross-trained across multiple court functions, work independently and collaboratively, and support both in-person and hybrid courtroom operations.

This role reflects the City of SeaTac's values every day:

• Accountability You ensure accurate records, timely scheduling, and reliable support.
• Integrity You uphold confidentiality, legal requirements, and ethical standards.
• Service You provide clear, compassionate assistance to diverse court customers.
• Teamwork You collaborate with judges, attorneys, law enforcement, and colleagues.

Representative duties include:

• Court Customer Support
• Provide information to attorneys, prosecutors, law enforcement, defendants, victims, and state agencies.
• Assist customers at the counter, by phone, email, mail, fax, and through digital platforms.
• Process legal documents, research requests, and make accurate docket entries.
• Case & Records Management
• Enter criminal, traffic, parking, and code enforcement cases into JIS and Inside Courts.
• Update case information including hearings, dispositions, warrants, orders, and probation entries.
• Maintain failure-to-appear records and process related actions.
• Scheduling & Calendar Coordination
• Schedule hearings (arraignment, pre-trial, trial, sentencing, mitigation, contested, show cause, motions).
• Prepare court calendars and notify parties via subpoena or summons.
• Coordinate interpreters using web-based scheduling systems (e.g., Moli and OCourt).
• Financial Processing
• Maintain financial records for infractions, bail, and time payments.
• Create accounts receivable, set payment schedules, and process payments.
• Balance daily receipts, prepare deposits, and manage delinquent accounts and collections.
• Courtroom Operations
• Prepare courtroom materials and serve as clerk/bailiff during proceedings.
• Record hearings using AV Capture All or OBS.
• Assist judges, attorneys, defendants, jurors, and witnesses.
• Support hybrid hearings using Zoom and other platforms.
• Additional Responsibilities
• Track criminal case compliance and schedule review hearings.
• Process jail commitments, releases, and in-custody calendars.
• Maintain warrant and order controls.
• Support jury trial coordination.
• Maintain electronic filing systems (OnBase).
• Provide backup coverage and train staff as needed.

Required Education and Experience:

• High School diploma or GED and two (2) years of increasingly responsible clerical experience with an emphasis on customer service OR
• A combination of experience and training that provides the knowledge and skills to perform the job

Licenses and Other Requirements:

• Oath of Confidentiality (Washington State Administrative Office of the Courts)
• Valid Washington State Driver's License may be required within 45 days of appointment
• Satisfactory three-year driving abstract
• Successful references and criminal background check

Preferred: Fluency in Spanish, Somali, Amharic, Punjabi, and/or Vietnamese.

The City of SeaTac offers a competitive compensation and benefits package to all eligible employees. These benefits include the following:

• Medical Benefits/Life Insurance:
• Regence Medical Insurance: choice of a copay or High Deductible Plan with option of a Health Savings Account
• Kaiser Permanente with a Deductible
• Choice of Delta Dental of Washington or Willamette Dental Group for Employer Paid Dental Plans
• VSP is Employer Paid Vision Plan
• Employer Paid Basic Life Insurance and Accidental Death and Dismemberment Insurance with the Hartford Insurance Company
• Employer Paid Long Term Disability with Standard Insurance
• Employee Assistance Program with Compsych
• Retirement: Employees are enrolled in the State of Washington Department of Retirement Systems Plan (PERS); employee and employer contribute to the plan.
• Social Security Replacement: The City contributes 5.058% to the 401a Social Security Replacement Plan with MissionSquare 401a. Employee contributes 6.2%.
• Deferred Compensation: Employees have the option of contributing to an MissionSquare 457 plan.
• Paid Leave:
• Accrue 8 hours of sick leave per month
• Accrue 8 hours of vacation leave per month
• 11 paid holidays; 2 floating holidays per year
• Management leave for exempt personnel
• Tuition Reimbursement: employees are eligible to participate after completion of their probationary period.
• Wellness Program: Fun and engaging wellness activities to encourage a healthy work place.
• Commuter Trip Reduction Program: The City provides incentives to reduce single occupancy vehicle commute, and provides a monthly pass up to $100 to cover transit needs.