HR Assistant

Job Summary

We are seeking an experienced HR Assistant for a temporary opportunity in Sebastopol, CA. This role serves as a key administrative point of contact for Human Resources operations, supporting onboarding, HRIS file management, employee changes, payroll coordination, workers' compensation, credentialing, and general HR administration.

This is a strong opportunity for an HR professional who enjoys organized processes, employee support, compliance, and working closely with a collaborative team. The HR Assistant will play an important role in creating a smooth new hire experience, maintaining accurate employee records, and supporting day-to-day HR functions in a professional, service-focused environment.

Key Responsibilities

- Maintain and update HRIS records, employee files, compliance documentation, and employee status changes including new hires, terminations, tax changes, deductions, and address updates.
- Manage onboarding for new hires, students, volunteers, outside contractors, providers, trainees, externs, and interns.
- Coordinate and conduct new hire orientation, including paperwork, orientation sessions, compliance training, and onboarding schedules.
- Support bi-monthly timesheet and payroll processes, compile payroll reports, and assist with payroll-related questions.
- Serve as the main point of contact for clinical credentialing support and ensure licensure and compliance documents remain current.
- Lead workers' compensation claim administration, assist with benefits administration, employment verifications, ergonomic evaluations, and general HR administrative tasks.

Required Qualifications and Skills

- Manage onboarding, orientation, and compliance documentation for employees, students, volunteers, contractors, and trainees.
- Maintain HRIS records, employee files, licensure records, credentialing documentation, and employee status changes.
- Support payroll coordination, timesheet processing, payroll reporting, and HR administrative requests.
- Coordinate workers' compensation claim processes, benefits administration support, and employment verification requests.

- 2 to 3 years of HR or administrative experience required.
- Strong knowledge of HR administrative processes, employee records management, onboarding, and compliance documentation.
- Experience using Microsoft Office, Smartsheets, virtual meeting platforms such as Zoom or Microsoft Teams, HRIS systems, and payroll systems.
- Excellent verbal and written communication skills.
- Strong interpersonal, organizational, analytical, and problem-solving skills.
- Ability to maintain strict confidentiality when handling HR documents, employee files, and sensitive information.
- Ability to work independently with minimal supervision while collaborating effectively with a multidisciplinary team.
- Flexible, positive, and adaptable approach to changing priorities.
- Commitment to high standards, accuracy, professionalism, and strong customer service.
- Must comply with applicable federal, state, and local laws, regulations, and internal policies.

Preferred Qualifications

- Experience supporting workers' compensation claims, employee benefits administration, or clinical credentialing processes.
- Experience creating or updating training materials, employee handbook content, or orientation materials.
- Prior experience in a healthcare, nonprofit, agency, or compliance-focused work environment.

Equal Opportunity Employer / Disabled / Protected Veterans

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For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program.

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.