Administrative Assistant - Broome

Job Description

Job Description

Serving with Compassion, Creativity, and Consistency.

$20-21 an hour
Work Location: On-site, in person

Position Summary: The Administrative Assistant acts as clerical support by providing quality assistance to supervisors and co-workers on a daily basis. They ensure high standards of excellence in written and oral communication being generated, while maintaining an organized and efficient office environment. They ensure timely distribution of materials to community agencies, CHOWC affiliates, and appropriate staff on a regular basis.

Responsibilities:

• Provide support to all programs daily through a variety of administrative tasks and reporting processes.
• Ensure timely, accurate recording of case specific materials, foster parent files, census data, monthly and annual reports.
• Ensure reports and vouchers are completed accurately and timely for appropriate billing and revenue purposes.
• Ensure the standards of a high performing team are role modeled on a daily basis. Participate in staff meetings, supervisory meetings, and attend trainings and in-service opportunities within the agency and the community in order to enhance job skills and promote professional growth and development.
• Cross train with other members of the department to be able to provide backup assistance in times of high demand, vacancies in positions, and reassignment of duties.
• Ensure proficiency in office technology and systems, updating skills as needed. Be able to produce professional grade documents, worksheets, and databases as related to the position.
• Provide organization, attention to detail and follow-through on assignments and projects. Professionally handle changing responsibilities and demands; perform consistently under pressure and in emergencies. Before making decisions and judgments based on evidence at hand, conferring with the supervisor as appropriate.
• Ensure that Agency standards of practice as well as State, Federal and Accreditation standards are fully met as they apply to this title.
• Understand that Confidentiality is a priority for the position and information is shared only on a need-to-know basis.

Education:

• High School Diploma / GED required
• Associates degree preferred

Experience:

• Strong computer skills required
• Some experience in an office and administrative capacity strongly preferred
• Excellent verbal and written communication, problem solving, record keeping and organizational skills required. Strong working knowledge of computers and other standard office equipment required
• Able to assume responsibilities without supervision, exercise initiative, maintain strict confidentiality and portray a professional image required

Benefits available to all staff:

• Student Loan and Tuition Reimbursement
• Employee Assistance Program
• Employee Discounts at the Southern Tier Community Center
• Opportunities for Professional Development

Full Time Benefits:

• Agency-Paid CEUs, License Prep Course, and License Exam
• 403(b) with 6% employer contribution
• PTO plus 9 paid holidays
• Childcare Reimbursement
• Health, Dental, and Vision Insurance (with HSA/FSA Accounts)
• Life Insurance

EEO Statement: Children's Home is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We provide equal employment opportunities to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other legally protected characteristics.