Receptionist

Job Description

Job Description

Position:

Receptionist/Mail Clerk

Job Description:

Growing Property Management company is seeking a full-time Receptionist/Mail Clerk to join our firm. The ideal candidate must have strong communication skills, be detail oriented, ability to pivot when needed, highly organized and computer literate. Familiar with all Microsoft applications, Outlook, Teams, Calendaring & Scheduling, property management software and experience a plus.

This is an IN-PERSON, ONSITE position in our Howell Township, NJ office.

Hours: Mon-Fri. 8am-5pm

Duties and Responsibilities:

· Serve as the first point of contact for clients, visitors, and vendors.

· Answer, screen, and route high-volume incoming calls to the proper department

· Manage the lobby and Reception area

· Coordinate incoming and outgoing mail.

· Maintain conference rooms (2) calendar for meetings or visitors

· Perform basic administrative assistant duties as assigned

· Knowledge of property management a plus

· Maintain office supplies inventory and order supplies accordingly

· Receive and route all deliveries

· Assist with projects when bandwidth allows

· Receive, Sort, Organize and stamp incoming mail

· Scan all documents to appropriate folders/inboxes

· Route to appropriate party/department

· Ensure all mail is completed on time daily

· Ensure incoming and outgoing mail is processed daily

· Experience with UPS, FEDEX, USPS software