Payroll Specialist KE

Payroll Specialist

We are seeking a highly organized, detail-oriented, and confidential Payroll Specialist to manage and support payroll processing activities and ensure employees are paid accurately and on time. The ideal candidate will have strong knowledge of payroll procedures, excellent attention to detail, and the ability to maintain accurate payroll records while handling sensitive employee and financial information.

Responsibilities

• Process payroll accurately and on time according to established schedules.
• Review and verify employee time records, hours, overtime, bonuses, deductions, and other payroll information.
• Calculate wages, deductions, taxes, benefits, and other payroll adjustments.
• Maintain accurate and up-to-date employee payroll records.
• Process new hires, terminations, promotions, salary changes, and other employee updates.
• Ensure payroll information is entered correctly into payroll and HR systems.
• Reconcile payroll reports and identify and resolve discrepancies.
• Respond to employee inquiries regarding pay, deductions, benefits, and payroll records.
• Coordinate with HR, Finance, and other internal teams to resolve payroll-related issues.
• Prepare payroll reports, summaries, and supporting documentation.
• Assist with payroll tax filings, payments, and compliance requirements.
• Maintain accurate records of payroll transactions and supporting documentation.
• Support payroll audits by providing requested reports and documentation.
• Monitor payroll deadlines and ensure all required activities are completed on schedule.
• Stay informed about changes to payroll policies, procedures, and applicable regulations.
• Maintain strict confidentiality when handling employee compensation and personal information.
• Identify opportunities to improve payroll processes, accuracy, and efficiency.

Required Skills

• Strong knowledge of payroll processing and payroll administration.
• Excellent attention to detail and accuracy.
• Strong understanding of payroll calculations, deductions, taxes, and benefits.
• Proficiency with Microsoft Excel or Google Sheets.
• Experience using payroll, HRIS, or accounting software.
• Strong numerical and analytical skills.
• Excellent organizational and time-management skills.
• Strong problem-solving and reconciliation abilities.
• Ability to handle confidential and sensitive information responsibly.
• Strong written and verbal communication skills.
• Ability to manage multiple payroll tasks and deadlines simultaneously.
• Strong record-keeping and documentation skills.
• Ability to work independently and collaborate effectively with HR and Finance teams.
• Reliable, organized, and detail-oriented approach to work.

Requirements

• Previous experience in payroll processing, payroll administration, accounting, finance, HR, or a similar role.
• Experience processing payroll and maintaining employee compensation records.
• Experience with payroll software, HRIS platforms, or accounting systems.
• Strong Excel or spreadsheet skills.
• Knowledge of payroll taxes, deductions, benefits, and compliance requirements relevant to the applicable jurisdiction.
• Experience reconciling payroll reports and resolving discrepancies.
• Ability to meet strict payroll deadlines while maintaining accuracy.
• Strong computer and digital skills.
• Ability to handle confidential employee and financial information with discretion.
• Ability to work independently and effectively in a remote environment.
• Reliable internet connection and a suitable setup for remote work.
• Professional, organized, dependable, and detail-oriented attitude.
• English proficiency is required if the position involves working with English-speaking employees, clients, or teams.

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