Full Cycle AP Specialist

Accounts Payable Specialist We are seeking a detail-oriented and dependable Accounts Payable Specialist to manage the full-cycle accounts payable process. This role is responsible for ensuring accurate and timely processing of invoices, vendor payments, expense reports, account reconciliations, and month-end close activities. The ideal candidate will possess strong organizational skills, excellent communication abilities, and experience working within a high-volume AP environment. Key Responsibilities Full-Cycle Accounts Payable Review, verify, and process vendor invoices for accuracy, proper approval, and appropriate coding. Perform three-way matching of purchase orders, receipts, and invoices. Enter invoices into the ERP/accounting system accurately and efficiently. Monitor AP inbox and respond to vendor and internal inquiries in a timely manner. Maintain vendor master files, including W-9 documentation and new vendor setup. Ensure compliance with company policies and internal controls. Payment Processing Prepare and process weekly check runs, ACH payments, wire transfers, and other electronic payments. Manage payment schedules to ensure vendors are paid accurately and on time. Reconcile vendor statements and research discrepancies. Resolve invoice, payment, and vendor issues independently. Expense Reporting & Credit Cards Review and process employee expense reports in accordance with company policy. Reconcile corporate credit card transactions and supporting documentation. Follow up with employees regarding missing receipts or discrepancies. Month-End Close & Reconciliations Assist with monthly AP close activities. Prepare accruals for outstanding invoices and expenses. Reconcile AP subledger to the general ledger. Analyze AP aging reports and investigate unusual balances. Assist with audit requests and provide supporting documentation as needed. Vendor Relations & Process Improvement Serve as the primary point of contact for vendor communications. Build positive relationships with vendors and internal departments. Identify opportunities to improve AP processes, efficiency, and controls. Assist with implementation of new systems, workflows, and automation initiatives. Qualifications Education Associate's degree in Accounting, Finance, Business, or related field preferred. Equivalent combination of education and experience will be considered. EEO Notice Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans to apply. Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io. Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. #J-18808-Ljbffr Vaco