Recruitment Coordinator

Job Title - Recruiting Coordinator 3

Estimated Start Date 22 June 2026

Building Location - Peoria IL

On-Site Full Time

Daily Schedule First Shift

Estimated Duration 6 months

Locations 0-25% Locations: Domestic – within US

Pay Range: $23-26/hr

Interview Timeline Planned Request Date: Tentative Interview Dates: 1ST to 2nd week of June

Our Construction Industries TA team supports production and management hiring for all sites in the US.

This role will be focused on production support, helping our TA partners hire hourly roles (assemblers, warehouse associates, welders, painters, etc.).

This position is critical to managing the administrative tasks required to successfully hire and provide a positive candidate experience.

Job Description

When you are a Recruiting Coordinator, you will provide administrative/operational support throughout the recruitment and on-

boarding lifecycle in accordance with the recruiting guidelines, policies and regulatory requirements for the applicable region and business.

Job Duties/Responsibilities may include, but are not limited to:

* Provide administrative assistance to the recruiting team including generating required letters and documentation for prospective candidates and scheduling interviews.

* Assist and coordinate the recruiting activities among the assigned Sourcers, Hiring Managers and Recruiters.

* Assist in interview scheduling with the hiring managers or administrative assistants.

* Schedule interviews with the prospective candidates.

* Send interview information to candidates and hiring managers.

* Oversee/coordinate offer letters, contracts roll-out process, background/reference check process, security clearances and other pre-hire/transfer activities.

* Assist in execution of all pre-hire activities including collection of documents.

* Support gathering data required to create new hire record and update recruitment applications (Taleo/PeopleSoft) as required to prepare record for submission to HR Shared Services.

* Ensure day one paperwork and documentation required for creation of personnel files is collected and forwarded to group responsible for document management.

Required Qualifications:

* Excellent communication skills (both verbal and written) in English

* Intermediate knowledge of working with web/computer-based applications (MS Office) required to perform the tasks in recruitment related applications such as Taleo, PeopleSoft, etc.

* Ability to multi-task effectively in a matrixed team, high attention to detail, and the ability to think critically. Ability to complete tasks on time as per defined Service Level Agreements (SLA’s).

* Self motivated, an excellent team player with the ability to manage multiple stakeholders.

* College or university degree and/or equivalent experience

* 5-7 year of recruitment/human resources job related experience and volume hiring experience and managing a delivery organization with 5 or more resources will be a definite advantage.

Desired Qualifications:

* Knowledge of at least one additional local language as applicable for span of support

* Familiar with company policies and procedures with a strong department background

* Able to build strong relationships with various stakeholders

Typical task breakdown:

- Schedule interviews, prepare and distribute related materials.

- Coordinate recruiting and staffing activities related to attracting, selecting, hiring, and onboarding talent.

- Provide administrative and operational support throughout the recruitment lifecycle, ensuring compliance with policies and regulations.

- Partner with Talent Acquisition Partners to communicate hiring progress with leaders and candidates

- Initiate and track pre-employment checks.

- Interaction with team:

- Will support 2-3 production recruiters with candidate screening, interview scheduling and post offer activity (background checks, drug screens, medical reviews) to ensure clearance to hire

Team Structure

- Will report to a TA Manager, will have two coordinator peers for collaboration and learning

Work environment:

- Must be in office 5 days a week, will have in person team members and remote team members that are supported virtually

- Years of experience: College or university degree and/or equivalent experience (ideally), open to 2-year Associates Degree

- Degree requirement: 3+ years of experience (can include internship)

Top 3 Skills (Required)

- Attention to Detail: Ability to complete tasks with precision and accuracy.

- Adaptability: Comfortable working in a dynamic environment and embracing change.

- Focus: Strong ability to stay on task and manage responsibilities effectively.

- Relationship Management: Skilled at building and maintaining professional relationships.

Additional Technical Skills (Required)

- Experience with Workday Recruiting

- Experience in recruiting, human resources, or marketing.

- Strong multi-tasking skills and the ability to thrive in a fast-paced environment.

- Prior experience managing calendars and scheduling events.

- Proficiency in MS Office and other web-based applications used in recruitment.

Soft Skills (Required)

- Critical thinking and problem-solving abilities.

- Demonstrated ability to meet tight deadlines.

- Self-motivation and a collaborative mindset.

- Excellent written and verbal communication skills in English

Disqualifiers/Red Flags/Overqualifications:

- Inability to be in office five days per week

- This is an entry level recruiting role, senior level recruiters will likely be overqualified for this role.