Real Estate Virtual Assistant

Real Estate Virtual Assistant (REVA)

This is a remote position. Job Overview We are seeking an experienced Real Estate Virtual Assistant (REVA) to support real estate agents and teams with administrative, operational, and listing-related tasks. The ideal candidate has hands-on experience working with U.S. real estate processes, CRM systems, and transaction workflows. This role requires someone who is proactive, detail-oriented, and capable of working independently with minimal supervision, as many clients rely on experienced VAs who can quickly adapt to their systems and processes.

Key Responsibilities

• Listing Management
• Prepare and manage listing documents and listing packets.
• Upload and update property listings in MLS.
• Upload photos, property details, and disclosures.
• Update listing status such as Active, Pending, and Sold.
• Coordinate with photographers, staging companies, and open house schedules.
• CRM and Database Management
• Maintain and update CRM systems such as Follow Up Boss, GoHighLevel, Podio, and other platforms.
• Track leads, follow-ups, and client communications.
• Organize and update property and client records.
• Manage pipelines and monitor lead tracking.
• Administrative Support
• Manage agent calendars and appointments.
• Organize emails and maintain accurate records.
• Prepare reports and maintain documentation.
• Track important deadlines and assigned tasks.
• Marketing Support
• Create listing and marketing materials using Canva or similar tools.
• Post listings on real estate platforms such as Zillow and Realtor.com.
• Assist with social media posting and email marketing campaigns.
• Transaction Support
• Assist with document preparation and organization.
• Send documents through DocuSign, Dotloop, or Skyslope.
• Coordinate with lenders, title companies, and agents.
• Track contract deadlines and ensure compliance requirements are met.

Requirements

• 1-2+ years of experience in supporting US Real estate clients
• Highly organized and detail-oriented with strong problem-solving abilities.
• Able to work independently with minimal supervision while remaining proactive and resourceful.
• Demonstrates strong time management skills and the ability to handle multiple tasks efficiently.

Benefits

• 100% Remote Work – Work from anywhere
• Paid Time Off
• HMO
• Annual Family Reunion
• Salary Rate Progression
• Limitless Growth Opportunities