Contracts Administrator

Job Description

Job Description

Robert Half has a new direct hire opportunity for a Contracts Administrator based in Jessup, MD. The Contracts Administrator is responsible for supporting the administration and management of commercial contracts throughout their lifecycle. This role ensures contracts are accurately prepared, executed, maintained, and monitored while supporting compliance with company policies and contractual obligations. Working closely with procurement, supply chain, logistics, operations, sales, finance, and legal teams, the Contracts Administrator helps maintain contract records, track key milestones, and facilitate efficient contract processes across the organization.

This position supports a variety of agreements related to distribution, logistics, manufacturing, wholesale operations, supplier relationships, and customer partnerships.

Key Responsibilities

Contract Administration

• Coordinate the preparation, review, routing, execution, and storage of contracts and related documents.
• Maintain contract files, databases, and electronic contract management systems.
• Ensure contracts, amendments, renewals, and supporting documentation are complete, accurate, and properly filed.
• Track contract status, expiration dates, renewal deadlines, and key contractual obligations.
• Monitor contract compliance and assist in resolving administrative contract issues.

Documentation & Record Management

• Maintain accurate contract records and document retention practices.
• Generate reports on contract activity, renewals, compliance requirements, and performance metrics.
• Ensure contract documentation is readily available for audits, internal reviews, and business stakeholders.
• Support document control processes and maintain version integrity of contractual documents.

Supply Chain & Vendor Support

• Assist procurement, logistics, manufacturing, and operations teams with contract-related requests and documentation.
• Support onboarding and management of suppliers, carriers, distributors, and service providers by ensuring required agreements are in place.
• Coordinate contract updates related to pricing, service levels, delivery terms, and operational requirements.
• Monitor vendor and customer contract requirements and communicate upcoming deadlines or obligations.

Compliance & Process Support

• Ensure contract administration activities comply with company policies and procedures.
• Assist with internal and external audits by gathering and organizing contract documentation.
• Support implementation and continuous improvement of contract administration processes and controls.
• Identify discrepancies or missing information and coordinate corrective actions with stakeholders.

Cross-Functional Collaboration

• Serve as a point of contact for contract-related inquiries from internal departments.
• Coordinate with legal, finance, procurement, sales, and operations teams to facilitate contract approvals and execution.
• Support the preparation of standard agreements, amendments, and correspondence.
• Assist with special projects related to contract management, supplier compliance, and process improvement initiatives.

Qualifications

Education

• Associate's or Bachelor's degree in related field

Experience

• 2–5 years of experience in contract administration
• Experience managing documentation, records, and contract-related processes in a business environment.

Knowledge, Skills & Abilities

• Strong organizational and administrative skills with exceptional attention to detail.
• Ability to manage multiple contracts and deadlines simultaneously.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Experience working with ERP systems, contract management software, or document management platforms preferred.
• Ability to maintain confidentiality and handle sensitive information.
• Strong problem-solving and analytical skills.
• Ability to work independently and collaboratively in a fast-paced environment.