Accounting Assistant

Description

Harmoniq Residential is seeking a detail-oriented and organized Accounting Assistant to support the day-to-day financial operations of our growing residential property management portfolio. This role is responsible for assisting with accounts payable, accounts receivable, resident account administration, vendor payments, financial reporting, and general accounting functions. The ideal candidate is highly accurate, service-minded, and able to thrive in a fast-paced environment while supporting multiple properties and stakeholders.

Key Responsibilities

• Process vendor invoices and ensure accurate coding and approval routing.
• Assist with weekly and monthly payment processing.
• Maintain vendor records, W-9s, and supporting documentation.
• Research and resolve invoice discrepancies and payment inquiries.
• Assist with resident account administration and payment posting.
• Monitor outstanding balances and support collections efforts.
• Reconcile resident ledgers and investigate account discrepancies.
• Process refunds, move-out accounting adjustments, and payment corrections as needed.
• Prepare journal entries and assist with month-end close activities.
• Perform bank and account reconciliations.
• Maintain organized accounting records and supporting documentation.
• Assist with preparation of financial reports and reporting packages.
• Support annual audits and tax-related requests.
• Respond to internal and external accounting inquiries in a professional and timely manner.
• Work closely with Property Managers and Portfolio Managers to resolve accounting-related issues.
• Assist with process improvement initiatives and special projects.
• Maintain confidentiality of financial and resident information.

Requirements

• Associate degree in Accounting, Finance, Business, or related field preferred.
• 1-3 years of accounting, bookkeeping, accounts payable, or accounts receivable experience preferred.
• Property management, real estate, or multifamily housing experience is a plus.
• Strong attention to detail and accuracy.
• Excellent organizational and time management skills.
• Ability to handle multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel and Microsoft Office Suite.
• Experience with property management and accounting software preferred.
• Ability to work independently while contributing to a collaborative team environment.

Benefits

• Competitive compensation
• Medical, dental, and vision insurance
• Health Savings Account (HSA) and Flexible Spending Account (FSA) options
• Employer-paid life insurance
• Disability coverage options
• 401(k) retirement plan with company match
• Paid Time Off (PTO) and paid holidays
• Professional development and growth opportunities
• Employee Assistance Program (EAP)
• Employee wellness initiatives and team engagement programs

What Success Looks Like

• Accurate and timely processing of financial transactions.
• Strong partnership with property operations teams.
• Consistent attention to detail and regulatory compliance.
• Well-maintained accounting records and documentation.
• Responsive support to residents, vendors, and internal stakeholders.

Our Core Values

• Better Together: We believe our greatest successes are achieved through collaboration, trust, and teamwork. We support one another, share knowledge, and work toward common goals to create exceptional experiences for our residents and clients.
• Warrior Spirit: We approach challenges with determination, accountability, and a solutions-focused mindset. We take ownership of our work, embrace continuous improvement, and strive for excellence in everything we do.
• Empathy: We lead with understanding, respect, and compassion. We value diverse perspectives, listen to understand, and foster meaningful relationships with residents, clients, and fellow team members.

Harmoniq Residential is committed to creating exceptional living experiences through professional property management, strong relationships, and operational excellence. We are seeking team members who are organized, dependable, and dedicated to supporting our residents, properties, and team members through high-quality financial and administrative support.