Bookkeeper

Job Title: Payroll and Accounts Payable Specialist

Description

This role combines payroll processing, accounts payable support, and general office administration to ensure smooth day-to-day operations. You will manage weekly payroll for a small team, support invoice and payment processing, and provide essential administrative support in a quiet, fast-paced office. This position offers significant growth potential, with the opportunity to develop into a management role over the next few years.

Responsibilities

• Process weekly payroll for approximately 30–50 employees, ensuring accuracy, completeness, and timely submission.

• Review and verify timesheets, job codes, and supporting details before processing payroll.

• Enter and maintain payroll data within the system, promptly identifying and resolving discrepancies.

• Communicate with employees, foremen, and leadership to collect, clarify, and confirm payroll information.

• Maintain accurate and up-to-date payroll records while safeguarding the confidentiality of all employee data.

• Support weekly accounts payable processes, including tracking purchase orders, invoices, delivery tickets, and receipts.

• Enter invoice data into the accounting system and maintain accurate, organized accounts payable records.

• Communicate with vendors to request information, clarify charges, and resolve discrepancies related to invoices or payments.

• Assist with organizing and preparing documentation required for payment processing.

• Answer incoming calls and assist with general office inquiries in a professional and helpful manner.

• Receive, log, and manage deliveries to the office.

• Support onboarding activities, including new hire orientation and tracking employee information.

• Scan, file, and organize documents both physically and electronically to maintain orderly records.

• Create and update documents using Excel, Word, and PDF tools to support payroll, accounts payable, and administrative needs.

• Assist with tracking applicants and supporting recruiting-related activities.

• Perform general data entry and provide additional administrative support as needed.

• Maintain strict confidentiality of employee and company information at all times.

Essential Skills

• At least 2+ years of experience in a payroll or bookkeeping role.

• Hands-on experience with payroll processing, preferably weekly payroll.

• Experience using QuickBooks Desktop (2024 or similar).

• Proficiency in Microsoft Office, particularly Excel and Outlook.

• Strong data entry skills with a high level of accuracy and attention to detail.

• Ability to communicate clearly and professionally with employees, vendors, and leadership.

• Comfort managing multiple responsibilities in a fast-moving, detail-driven environment.

• Experience working with and editing PDF documents.

• Strong organizational skills with the ability to prioritize tasks effectively.

• Ability to work independently and handle sensitive information with discretion.

• Practical knowledge of payroll, accounts payable, accounting, and bookkeeping processes.

Additional Skills & Qualifications

• Experience using Excel for creating and updating spreadsheets, reports, and tracking documents.

• Comfort working in QuickBooks and similar accounting software environments.

• Proven ability to support both payroll and accounts payable functions concurrently.

• Experience supporting onboarding, new hire documentation, and applicant tracking.

• Demonstrated reliability and consistency in meeting deadlines for weekly payroll and payables.

• Interest in professional growth and readiness to assume increased responsibility over time, with potential to grow into a management position.

Work Environment

This is a fully on-site position, working 5 days per week in a quiet office environment. Standard hours are approximately 7:30 a.m. to 4:00 p.m. with a 30-minute lunch break, with some flexibility to start at 8:00 or 8:30 a.m. if needed. The office is small, and the primary office staff will largely consist of you and one other team member, allowing for focused work and close collaboration. You will work on standard office equipment and use tools such as QuickBooks Desktop, Microsoft Excel, Outlook, and PDF software on a daily basis.

Job Type & Location

This is a Contract to Hire position based out of Glen Burnie, MD.

Pay and Benefits

The pay range for this position is $62400.00 - $75000.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision • Critical Illness, Accident, and Hospital • 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available • Life Insurance (Voluntary Life & AD&D for the employee and dependents) • Short and long-term disability • Health Spending Account (HSA) • Transportation benefits • Employee Assistance Program • Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Glen Burnie,MD.

Application Deadline

This position is anticipated to close on Jun 4, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email View email address on click.appcast.io (%View email address on click.appcast.io) for other accommodation options.

San Francisco Fair Chance Ordinance: Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI): We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.