Open Data Governance Coordinator

Job Description

Job Description

Company Overview:

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

With grant funds from the Centers for Disease Control and Prevention (CDC), DOHMH is undertaking a new initiative that will meet critical infrastructure needs and make possible strategic investments that will have lasting effects on public health. Investments and improvements through this initiative will help modernize DOHMH’s foundational capabilities and data infrastructure, enabling it to partner in complex health and health care environments and, in turn, support better public health outcomes, including COVID-19. This initiative supports larger efforts to rebalance investments in public health and more equitably serve communities and populations.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant but will work be supervised by DOHMH.

The Center for Population Health Data Science (CPHDS)- launched in October of 2023- aims to catalyze critical data modernization work and enable the agency to make progress toward linking public health, healthcare, and social service for timely and effective public action. We are working towards making these data more accessible, timely, equitable, meaningfully usable, and protected – and actively used to protect and promote the health and well-being of New Yorkers. We aim to strengthen agency-wide data capabilities by empowering our workforce, enhancing intra- and inter-agency data sharing, and using modern technology to yield trusted and integrated data and insights. A real-time and comprehensive view of city needs is needed to enhance public health actions and improve health outcomes for the most vulnerable New Yorkers.

The Bureau of Data Technology and Standards, Data Governance and Informatics (DGIU), seeks a Data Governance Coordinator, Open Data who will be responsible for the proper disclosure of the DOHMH's public data assets on the Mayor’s Office of Technology and Innovation (OTI) central Open Data web portal. This role ensures the department’s compliance with Open Data Law, Local Law 11 of 2012. This law mandates that all NYC Agencies make their public datasets available on a single NYC Mayoral Office web portal (Open Data Portal), which is managed by the Mayor's Office of Technology and Innovation (OTI). DOHMH strives to make health data available to our constituents as one means to facilitate health equity. The availability of these public data assets is intended to “streamline intra-governmental and inter-governmental communication, promote innovative strategies for social progress and to create economic opportunities.”

The Data Governance Coordinator, Open Data under the Data Governance Implementation Manager, will develop, implement, and maintain processes and protocols ensuring the proper disclosure of the department's public data assets to Open Data, OTI. The agency’s Data Modernization Initiative that includes growing expertise in data anonymity is providing new efficiency to this effort. In addition, this position will help DOHMH programs showcase the availability of their data to the public by coordinating with programs the addition of new data to the Open Data web portal. This position will liaise with OTI personnel, and DOHMH information technology, legal, communications, and data steward personnel to ensure that we meet the required deliverables.

Job Description:

DOHMH has an opening for a Data Governance Coordinator, Open Data. Reporting to the Data Governance Implementation Manager, they will ensure DOHMH complies with NYC Open Data Laws, develop and support processes related to data use agreements (DUAs), and support key data governance initiatives related to the Enterprise Data Platform (EDP).

Specifically the Open Data Governance Coordinator will:

• Engage DOHMH stakeholders to promote the importance of making health data available to NYC constituents, identify eligible datasets, and ensure timely data and documentation deliverables for Open data. Creatively engage with DOHMH programs to help them showcase their data in Open Data.
• Liaise with DOHMH information technology, legal, communications, and data steward personnel to ensure requirements are met and to prepare and deliver the agency’s Annual Open Data compliance plan.
• Coordinate with DOHMH communications staff to perform public outreach and presentation with the aim of increasing strategic use of the City’s datasets and to comply
  with OTI requirements.
• Coordinate and communicate with the DOHMH General Counsel Freedom of Information Law (FOIL) Office to determine FOIL requests that are Open Data eligible.
• Liaise with DOHMH stakeholders to prepare data for publication
  • Collaborate with DOHMH statistician privacy liaisons to ensure data confidentiality and to structure public health datasets for Open Data release, where needed.
  • Ensure data prepared for publication are appropriately formatted and machine-readable while meeting the requirements of OTI.
  • Review data asset data dictionaries and corresponding metadata and documentation to ensure they meet OTI requirements prior to publishing
• Maintain governance tracking and communication systems keeping up-to-date contact information and timely, accurate and complete deliverables. Address any delays or missed deadlines of data and metadata releases.
• Address Open Data public inquiries through the coordination of responses from DOHMH data managers.
• Liaise with the Division of Information Technology’s security and technical personnel to coordinate the automation of data updates, which will ensure the continuity of data availability.
• Prepare and maintain documentation to support all operations pertaining to Open Data.
• Document the rationale and justification for tools and services needed to maintain DOHMH compliance with Open Data.
• Support the Data Governance and Informatics Unit in data governance operations, including the following: schedule meetings, develop agendas, document project conversations,follow -up on next steps to ensure completion of all tasks.
• As needed, will support the DOHMH data agreements process which includes and is not limited to monitoring the appropriate inboxes, developing and reviewing related document templates, and coordinating with DOHMH Office of General Counsel (OGC)

Qualifications:

• Bachelors or Masters’ degree in a relevant discipline (information management, public health, law)
• Previous experience working in fields related to data governance, health compliance and/or in health information and communication technology, for at least 2 years.
• Capacity and willingness to learn how to use the NYC Open Data Portal, GitHub, AirTable, Visio, SQL, Microsoft 365 tools, and Adobe Acrobat.
• The ideal candidate for this position must be a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines.

Additional Desired Qualities:

• Experience with stakeholder engagement and project management.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage and report complex information.
• Experience with data collection, analysis and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines.
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint.
• Background in information management, HIPAA and other health privacy and security standards, public health, law and/or specialization in health data governance and its policies.
• Knowledgeable about health data, file layouts, data dictionaries and ability to create and understand similar documentation, use by data stewards and data analysts.

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) + employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development.

Additional Information:

• This is a temporary grant-funded position ending in November 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

At PHS, we place immense value on diversity within our teams, understanding that varied backgrounds and experiences significantly enhance our community and propel us toward our goals. If you find you don’t have experience in all the areas listed above, we still encourage you to apply and share your background and experiences in your application. We are eager to discover how your unique perspective can bring positive transformations to our team and help advance our mission of creating healthier, more equitable communities.

We look forward to learning more about you!

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilitnies, LGBTQIA+ individuals, and veterans.

Monday-Friday
Hybrid
35 Hours Per Week