Operations Coordinator- Service (West Palm Beach)

TK Elevator is currently seeking an experienced Operations Coordinator- Service in West Palm Beach, FL. Responsible for performing all administrative duties associated with the service operations department so that the department functions efficiently and cost effectively. ESSENTIAL JOB FUNCTIONS Performs Install Base maintenance as needed. Creates safety inspection tickets. Updates on-call lists, sends detailed notification to Dispatch daily. Checks technicians in/out, sends down car listing and communicates information to Dispatch and supervisors. Provides status to National Accounts and customers on open work orders and completed callbacks. Updates evening ticket with the monthly work order number. Acts as liaison between the branch operations and regional dispatch; maintains shared calendars for dispatch with field attendance and work scheduling. Reviews open ticket reports and submits to dispatch. Tracks Operations systems and tool audits. Assists mechanics with information technology downloads, on mobile devices and info into other Systems, ordering brochures and tools. Orders new phones and replacements for the service department. (N/A if branch has office manager.) Assists managers with safety meetings and maintains documentation. (N/A if branch has office manager) Completes manual payroll entry forms, includes daily DVR processing and cost corrections. Creates parts requisitions and receives parts. Reviews weekly report of un-received invoices. Performs research and review for Service Manager which may include running Account History reports, weekly pre-invoicing reports, high profile service account reports, Work in Process, Routing, TK Exact, missed service reports, sick unit reports, researching billable calls. Sends copy of down payment checks to regional Accounts Receivable. Submits checks sent to branch for service to lockbox. Creates safety inspection tickets. Monitors pre-invoicing report to ensure Safety Inspections are not being processed as Preventative Maintenance Tickets/Manual tickets. Assigns tickets to mechanics, as needed. Compiles data/information for legal for First Report of Incidents and/or lawsuits (copies of contracts, tickets, and requested data) (assist office manager and/or contract sales admin to compile the required documentation). Prepares badging applications and tracking; orders uniforms for service (if not ordered by warehouse). Prepares special reports for high profile customers and provides National Accounts with updates and Requests for Information. Reviews Work in Progress report (weekly) and submits to regional billers. Reviews invoice on-hold reports and works with the Regional Procurement Department to correct. Opens and distributes mail and faxes. (N/A if office has office manager) Codes local Accounts Payable invoices and forward to Oracle Invoice email. (N/A if branch has office manager) Manages vehicles and submits change forms to LeasePlan. (N/A if branch has office manager or warehouse supervisor) EDUCATION & EXPERIENCE High school diploma or GED (general education degree); or one-year certificate from college or technical school; or three to six months related experience and/or training in basic business administration Some elevator repair administrative work preferred Oracle database knowledge What Makes Us Special At TK Elevator, we offer more than just a role, we offer a place to grow, thrive, and make an impact. Provided they meet all eligibility requirement under the applicable plan documents, employees will be offered Medical, dental, and vision coverage Flexible spending accounts (FSA) Health savings account (HSA) Supplemental medical plans Company-paid short- and long-term disability insurance Company-paid basic life insurance and AD&D Optional life and AD&D coverage Optional spouse and dependent life insurance Identity theft monitoring Pet insurance Company-paid Employee Assistance Program (EAP) Tuition reimbursement 401(k) Retirement Savings Plan with company match: Employees can contribute a portion of their pay on a pre-tax or Roth basis. The company provides a dollar-for-dollar match on the first 5% contributed. Additional benefits include: 15 days of vacation per year 11 paid holidays each calendar year (10 fixed, 1 floating) Paid sick leave, per company policy Up to six weeks of paid parental leave (available after successful completion of 90 days of full-time employment) Eligibility requirements for these benefits will be controlled by applicable plan documents. This is intended to provide a general description of benefits and other compensation and is not a substitute for applicable plan documents or company policies. TK Elevator is an equal opportunity employer and committed to diversity. Qualified applicants will receive consideration for employment without regard to age, gender, race, color, religion, sexual orientation, gender identity, national origin, disability, and veteran status or any other protected status required by applicable law. Important note: TK Elevator is committed to a prejudice-free and diverse working environment with equal opportunities. We welcome applications from everyone we continously work towards an inclusive and barrier-free reality. Please do reach out to us and we will work on individual solutions tailored to you. TKE – Move Beyond Who We Are TK Elevator (TKE) is a world-leading innovator in vertical transportation and urban mobility. From engineering and installation to maintenance and digital transformation, we support all mobility systems, elevators, escalators, walkways, stairlifts and boarding bridges on any platform, at any time. With digital platforms like AGILE and the IoT platform MAX, we enable smarter, safer urban movement.With more that 50,000 employees, and 1,000+ global support centers, we are moved by what moves people. TKE – Move Beyond. #J-18808-Ljbffr