Real Estate Executive Operations Assistant

Job Description

Job Description

This is an in-person position based in East Brainerd . I’m looking for someone who’s organized, proactive, and excited to take ownership of important tasks that help keep the business running smoothly.

The right person for this role will bring structure and follow-through to a fast-paced real estate environment, and by doing that, help free up my time so we can focus more on growing and supporting a great team of agents.

About the Job:
This is a hands-on, high-trust position where you’ll support both the operations and client-facing side of a residential real estate business. You’ll be working closely with me day-to-day to manage priorities, stay on top of moving parts, and help bring big ideas into action, create systems, update processes and help our team operate efficiently.

Key Responsibilities:

• Making consistent outbound phone calls to clients, leads, vendors, and partners
• Managing schedules, spreadsheets, CRM records, and daily task lists
• Preparing and scheduling social media content and email communication along side outsourced marketing team.
• Supporting client touches (like gifts, events, and follow-ups)
• Running errands like placing/picking up signs and lockboxes, delivering gifts or paperwork, or meeting vendors at properties
• Creating repeatable systems to keep things organized and efficient

What You Should Know:

• This is not a remote job, you’ll need to work in person from East Brainerd regularly
• This is a 1099 contractor role (not W-2), which means you’ll handle your own taxes and qualify for common business deductions. Subject to Change 

What I’m Looking For:

• Strong tech skills (Google Workspace, Canva, CRMs, spreadsheets, social media tools, AI proficiency)
• Excellent written and verbal communication
• Detail-oriented, organized, and great at following through
• Self-starter who takes initiative and doesn't need to be micromanaged
• Comfortable switching gears, managing multiple priorities, and staying focused
• Friendly, dependable, and enjoys helping others succeed
• The ability to get your real estate license soon after hire.

What It’s Like to Work With Me:
I move quickly, talk things out, and always have new ideas brewing. I’m relationship-focused and always working on how to better serve people, but I need someone who helps me slow down, execute, and follow through.

You can expect:

• Clear and direct communication
• Brainstorming ideas that need help becoming reality
• A fast-paced environment with changing priorities
• Opportunities for growth, independence, and increasing responsibility

If you like organizing chaos, creating structure, making systems better, and bringing balance to someone who’s always on the move we’ll probably work well together.

Gibson Home Team is a relationship-driven residential real estate business based in Chattanooga. We prioritize clear communication, strong organization, and long-term client relationships over quick transactions. Our mission is to serve people well while building a sustainable, structured business that supports both clients and team members.

Company Description

Gibson Home Team is a relationship-driven residential real estate business based in Chattanooga. We prioritize clear communication, strong organization, and long-term client relationships over quick transactions. Our mission is to serve people well while building a sustainable, structured business that supports both clients and team members.