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Office Assistant

Jobs - PTS Advance

Details:


Office Assistant (Onsite - Full-Time)
Location: Onsite Chattanooga, TN


We are seeking a highly organized and dependable Office Assistant to support daily office operations in a professional, fast-paced environment. This is a fully onsite role requiring consistent in-office presence during standard business hours.
Key Responsibilities

  • Provide high-level administrative support to the Office Manager, including calendar management, scheduling, and coordination of meetings and events
  • Serve as the first point of contact by managing reception duties, greeting guests, and directing inquiries
  • Plan, coordinate, and facilitate on-site and off-site meetings, trainings, and office events (including setup and breakdown)
  • Manage office operations including supplies, kitchen upkeep, vendor coordination, and facility requests
  • Support Project Managers with administrative tasks such as purchase orders, scheduling, and budget tracking
  • Prepare correspondence, reports, presentations, meeting agendas, and minutes
  • Assist with travel coordination and itinerary preparation
  • Maintain office organization charts and assist with data analysis using Excel, PowerBI, and Visio
  • Process invoices, track expenses, and ensure adherence to office budgets
  • Support onboarding and offboarding processes in coordination with leadership and HR
  • Oversee office access, security badging, and general office maintenance coordination
Requirements
  • High School Diploma or GED required
  • Minimum 4 years of office or administrative experience
  • Advanced proficiency in Microsoft Word, Excel, and PowerPoint
  • Strong organizational, multitasking, and time management skills
  • Excellent written and verbal communication skills
  • Ability to work independently with a high level of accuracy and professionalism
  • Demonstrated ability to handle confidential information with discretion
  • Must be punctual, responsive, and a collaborative team player

Job ID#:


69088
Vacancy posted 20 hours ago
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