Credit Risk (Risk Management) : Job Level - Executive Assistant

Executive Assistant / Office Manager

The Executive Assistant / Office Manager role will reside within the Firm Risk Management's Credit Risk Management (CRM) department as part of the Credit Risk Chief Operating Office (COO). This role provides direct administrative support to senior management and other staff based in the Purchase office, and serves as the Office Manager for the location, partnering with internal stakeholders to ensure smooth day-to-day office operations.

The successful candidate will have experience in an Executive Assistant and/or administrative support role; experience supporting directors or other high-level executives is preferred. This position requires a high level of professionalism, organization, and business etiquette. Due to the confidential and sensitive nature of information to which the candidate may be exposed, discretion is required. The ideal candidate must be able to learn quickly and engage in multiple detailed tasks at once, demonstrate strong flexibility regarding assigned duties, and be comfortable working in a fast-paced environment with changing priorities. The role will also provide back-up support to other administrative assistants, as needed.

Primary Responsibilities:

• Maintain executives' calendars; schedule meetings and conference calls; monitor incoming meeting requests; and manage conflicts and prioritization
• Coordinate domestic and international travel arrangements and manage expense reporting
• Support new hire coordination and onboarding, including ordering equipment, requesting building access, and submitting internal systems access requests
• Serve as the Office Manager for Purchase, partnering with internal stakeholders across FRM to support day-to-day office operations
• Oversee day-to-day office operations for the Purchase location, including conference room readiness, visitor logistics, and general office readiness (supplies/pantry)
• Coordinate with Facilities/IT/Security/Building Management to address office needs and escalations, including access/badging, maintenance, office printer management, and equipment issues
• Support vendor coordination, invoice processing, and local event logistics for the location (including Ariba, as applicable)
• Partner with other administrative professionals to provide back-up coverage, as needed

Experience:

• Minimum of 5 years' experience in an Executive Administrative Assistant role
• Professionalism, strong business etiquette, and excellent written and verbal communication skills
• Tact, discretion, and sound judgment when handling confidential information; proven experience interacting with senior management
• Strong problem-solving skills with the ability to multitask, prioritize, and manage competing deadlines
• Strong working experience with Microsoft 365 (Outlook, Teams, PowerPoint, Word, Excel)
• Familiarity with Ariba, Concur and Entitlement Management Systems is a plus