Bilingual Registration Office Secretary C

Bilingual Registration Office Secretary

Assist Registration Coordinator with all aspects of student registration and support Early Learners as a preschool registrar. Provide customers with professional and courteous service and support the Welcome Center reception desk as primary back-up. Establish and maintain positive staff and public relations. Exercise strong time management, multitasking, and prioritizing skills and utilizing excellent verbal and written communication skills to ensure all timelines are met. Maintain confidentiality of student, staff, and department information within the department and the community.

Job Duties/Responsibilities:

• Assist Registration Coordinator with student registration preparation and during open registration provide customer service to parents.
• Assist parents/students with all aspects of registration in person, via telephone, and email to include proof of residency, online registration, and payment processes.
• Processes registration applications in student system.
• Provide registration training to secretaries and liaisons.
• Act as preschool registrar September through December as time permits.
• Audit census, update demographic and enrollment information in student system.
• Prepare meeting agendas, attendance sheets and record meeting minutes per ISO format.
• Maintain daily operations of the office, including but not limited to opening mail, answering and transferring phone calls and dealing with incoming persons.
• Serve as primary back-up for Welcome Center receptionist.
• Responsible for department budget and ordering office supplies.

Education: High School diploma or equivalent required. Associates degree preferred.

Experience/Knowledge: Five years of secretarial duties preferred. Proficient in specialized computerized computer programs and applications ie. Infinite Campus. Business level fluency in reading, writing, and speaking Spanish and English required. Excellent written and verbal communication skills.

Physical Demands: Ability to work on a computer/telephone over the major portion of the day. Ability to lift up to 30 pounds.