Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a team. This role is well suited for someone who enjoys high-volume invoice work, values precision, and takes a thoughtful approach to resolving discrepancies. The ideal candidate will be comfortable learning new systems, handling routine financial transactions efficiently, and asking questions to ensure work is completed correctly.

Responsibilities:

• Process daily invoice volume with a strong focus on timeliness, completeness, and accuracy.

• Review supporting documentation, secure required approvals, and assign the appropriate account coding before entry.

• Enter invoices into the accounting system and verify information against purchase orders and receiving records through three-way matching.

• Investigate mismatches or unclear details by following up with the appropriate contacts rather than making assumptions.

• Support payment activities, including ACH transactions and check run preparation, in accordance with established procedures.

• Previous experience in accounts payable, including invoice handling and account coding.
• Working knowledge of invoice entry processes and three-way match procedures.
• Familiarity with ACH payments and check run support.
• Strong attention to detail and a consistent commitment to accurate data entry.
• Confidence in asking clarifying questions when information is incomplete or unclear.
• Ability to learn new software tools quickly; exposure to NetSuite is preferred but not required.
• Basic to intermediate Excel skills for data entry and tracking tasks.