LOIS School Secretary- Elementary or Intermediate School

Job Description Class Title: SCHOOL SECRETARY I – ELEMENTARY OR INTERMEDIATE ESSENTIAL FUNCTION: Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in routine administrative tasks; provide public relations and communications services for the Principal. Basic Representative Duties Implement all rules and regulations, policies, and administrative guidelines adopted by the Board of Education and/or the school SBDM Council. Coordinate office activities to assist the Principal; prepare and accurately maintain reports, records, and files related to students, staff, budgets, operations, and activities. Serve as secretary to the Principal; compose routine correspondence independently; prepare, type, and distribute communications and minutes of meetings; schedule appointments and meetings; receive, open, and route mail. Train and provide work direction to clerical personnel and student workers as assigned; monitor workflow and adjust duties to complete assignments timely. Provide information concerning school policies, procedures, actions, activities, and schedules; maintain the school calendar and coordinate events. Collect, compile, organize, and record data related to attendance, enrollment, personnel, payroll, equipment inventory, and student activities; prepare and maintain related records, files, and logs. Collect and account for monies collected in conjunction with school activities; secure monies and process according to established procedures. Administer first aid to ill and injured students; contact the nurse, parents, or public safety agencies as appropriate. Register, release, or transfer students; complete enrollment information and maintain database. Operate a variety of office equipment including typewriter, calculator, copiers, computer equipment, and other school office machines. Requisition, receive, store, and distribute supplies and office materials; maintain materials and equipment inventory as assigned. Provide clerical assistance to faculty and staff as needed. Orient new and substitute teachers; provide directions, keys, and instructional materials. Perform related duties as assigned. Remain at work during the entire workday unless excused by an immediate supervisor or designated representative. Maintain a professional appearance. Incorporate the use of technology in daily tasks. Maintain regular attendance. Adhere to the Professional Code of Ethics. Knowledge and Abilities Knowledge Of Modern office practices, procedures, and equipment. Record‑keeping techniques. Health and safety regulations. Correct English usage, grammar, spelling, punctuation, and vocabulary. Oral and written communication skills. Interpersonal skills using tact, patience, and courtesy. Telephone techniques and etiquette. Basic first aid techniques. Operation of standard office machines, including computer equipment. Ability To Perform a wide variety of clerical and secretarial duties to coordinate school office activities and assist the Principal in various administrative tasks. Perform public relations and communications services for the Principal. Calculate quickly and accurately. Understand and follow oral and written directions. Compose correspondence independently. Complete work with many interruptions. Type at an acceptable rate of speed. Work independently with little direction. Establish and maintain cooperative and effective working relationships with others. Learn, interpret, apply, and explain rules, regulations, policies, and procedures. Operate various office machines including typewriter, computer terminal, calculator, and copiers. Understand and work within the scope of authority. Maintain good public relations with students, parents, teachers, and the public. Meet schedules and timelines. Plan and organize work. Train and provide work direction to others. Compile and maintain accurate records and prepare reports. Work confidentially with discretion. Communicate effectively both orally and in writing. Administer first aid to ill or injured students. Employee must be bondable as required by the Kentucky Department of Education. Education and Experience Any combination equivalent to: high school diploma, G.E.D. Certificate, or demonstrated progress toward obtaining a G.E.D. as required by Kentucky law and two years of increasingly responsible clerical and secretarial experience involving frequent contact with the public. Terms of Employment Salary and work year to be established by the Board. Evaluation Performance will be evaluated in accordance with the Board’s policy on Evaluation of Classified Personnel. #J-18808-Ljbffr