Facilities Coordinator 1

Job Description

Job Description

We are looking for a detail-oriented Facilities Coordinator 1 to support daily site operations and help maintain a safe, efficient, and well-organized workplace in Austin, Texas. This Long-term Contract position works closely with internal stakeholders, service providers, and building partners to keep facilities services running smoothly and on schedule. The role also contributes to vendor coordination, financial tracking, reporting, and site compliance activities while ensuring a high standard of service delivery.

Responsibilities:
• Coordinate day-to-day facilities activities and help oversee the work of on-site support staff and service providers.
• Build strong working relationships with client contacts, landlords, property representatives, and external vendors to support smooth operations.
• Assist with contractor oversight to confirm work is completed safely, on time, and in line with expected quality standards.
• Support vendor sourcing and service procurement needs based on operational requirements.
• Manage purchase order activities and help maintain accurate financial records within internal tracking systems.
• Contribute to monthly accrual reporting, finance logs, and other routine administrative support tied to site operations.
• Perform site walkthroughs, inspections, audits, and safety checks while helping uphold building procedures and compliance expectations.
• Help implement risk management, emergency response, disaster recovery, and business continuity practices for the facility.
• Prepare reports, track service performance metrics, and assist with special projects and other operational tasks as needed.• Bachelor’s degree in a related field.
• Experience supporting facilities, office operations, administrative coordination, or a similar function.
• Proficiency with Microsoft Word, Excel, and Outlook.
• Strong written and verbal communication skills with the ability to work effectively with vendors and stakeholders.
• Ability to manage multiple priorities independently while also contributing within a team environment.
• Comfortable working in a fast-paced setting and adapting to changing business needs.
• Familiarity with financial tracking, reporting, purchase orders, audits, or related operational processes.
• Clean driving record required.