Marketing Coordinator

Marketing CoordinatorAt PRIME AE, that’s not a slogan, it’s how we work. Every bridge, building, campus, park, and roadway we design exists to improve how people live, move, learn, and connect. Through architecture, engineering, planning, and consulting, we partner with clients to create thoughtful, practical solutions that leave communities stronger than we found them. If you want your work to matter, and to be surrounded by smart, collaborative people who care about doing things the right way, you’ll feel at home here.PRIME AE Group, Inc. is a nationally ranked, full-service architecture and engineering firm driven by collaboration, innovation, and a commitment to strengthening the communities we serve. With a growing footprint of offices across the country and a diverse team of more than 550 professionals, we partner with public and private sector clients to deliver thoughtful, high-impact solutions across transportation, education, healthcare, municipal, federal, commercial, and recreational markets.Our culture blends entrepreneurial energy with the resources of a scaled, multidisciplinary platform—giving our people the opportunity to shape meaningful projects while influencing the future direction of the firm. As PRIME AE continues to expand its capabilities, geographic reach, and leadership bench, this is an exciting time to join a team that is building momentum, investing in growth, and empowering leaders to make a lasting impact.We are currently seeking a Marketing Coordinator to join our Marketing and Business Development team.In this role, you will help tell PRIME AE’s transportation story by developing compelling proposal content, shaping strategic messaging, and creating persuasive narratives for Maryland transportation pursuits. The position will primarily support the Maryland Department of Transportation (MDOT) and its modal agencies, including the State Highway Administration (SHA), Maryland Transportation Authority (MDTA), Maryland Transit Administration (MTA), and other state and local transportation clients.This position combines strong writing and communication skills with working knowledge of Maryland’s transportation market, agency priorities, procurement practices, and terminology. The successful candidate will translate complex transportation engineering and construction management concepts into clear, engaging, and client-focused content. Working closely with transportation technical experts, project managers, business developers, and marketing professionals, you will help PRIME AE pursue and win work with MDOT agencies and other Maryland transportation clients by communicating our relevant experience, approach, value, and differentiators.This is an excellent opportunity for an experienced AEC proposal or marketing professional who understands Maryland’s transportation industry, enjoys collaborating with subject matter experts, and can transform technical information into compliant, compelling business development content for state transportation clients.As a Marketing Coordinator supporting Maryland Transportation, you will play a hands-on role in developing high-quality proposals, qualifications packages, letters of interest, interview materials, and other pursuit deliverables from strategy through submission. You will monitor and support opportunities with MDOT and its modal agencies, interpret solicitation requirements, maintain compliance matrices and schedules, facilitate solution-development discussions, and craft clear, persuasive, client-focused narratives. You will also maintain Maryland transportation resumes, project descriptions, agency intelligence, and reusable content that accurately communicates PRIME AE’s experience and differentiators.Key responsibilities include:Coordinate and develop proposals, statements of qualifications, letters of interest, technical responses, and interview materials for MDOT and its modal agencies, including SHA, MDTA, and MTA, as well as Maryland counties, municipalities, and regional transportation organizations.Review solicitations and amendments; develop compliance matrices, schedules, outlines, and responsibility assignments that address agency instructions, evaluation criteria, page limits, forms, certifications, and submission requirements.Partner with transportation leadership, technical staff, project managers, and teaming partners to define pursuit strategy, win themes, discriminators, project understanding, technical approaches, management plans, and staffing narratives.Write and edit content addressing Maryland transportation priorities such as safety, mobility, asset management, multimodal access, transit, toll facilities, maintenance of traffic, resiliency, constructability, community impacts, and practical design solutions.Demonstrate familiarity with MDOT agency structures, terminology, consultant selection processes, and expectations, and apply that knowledge to client-focused messaging and compliant submissions.Coordinate with subconsultants and teaming partners to collect, review, and integrate resumes, project experience, technical content, certifications, and other required materials.Maintain accurate, current Maryland transportation content libraries, including staff resumes, project descriptions, contract experience, agency-specific boilerplate, client intelligence, and reusable technical narratives.Support pursuit kickoffs, color-team reviews, production checks, interview preparation, and final quality-control reviews to ensure submissions are persuasive, responsive, consistent, and error-free.Track Maryland transportation opportunities, procurement forecasts, on-call contracts, and upcoming solicitations in coordination with business development and technical leadership.Collaborate with marketing and graphics staff to create organization charts, project graphics, maps, infographics, presentations, and other visuals that improve proposal clarity and effectiveness.Support Maryland transportation client presentations, conferences, award submissions, project sheets, and thought-leadership content.Continuously improve pursuit processes, content quality, agency knowledge, and lessons learned to strengthen PRIME AE’s competitive position in Maryland.What you’ll bring:Bachelor’s degree in Marketing, Communications, English, Journalism, Business, or a related field; equivalent relevant experience will be considered.Minimum 3 years of proposal coordination, proposal writing, marketing, or business development experience in the AEC or professional services industry; 5–7 years is preferred.Demonstrated knowledge of the Maryland transportation market and MDOT’s organizational structure, including SHA, MDTA, MTA, and other modal administrations.Prior experience preparing proposals or qualifications for Maryland transportation agencies is strongly preferred.Working knowledge of public-sector transportation procurement, consultant selection processes, solicitation compliance, and common submission requirements for RFQs, RFPs, letters of interest, and task-order pursuits.Ability to understand and communicate transportation engineering, planning, transit, toll-facility, construction management, inspection, and infrastructure concepts.Exceptional writing, editing, proofreading, organization, and storytelling skills, with close attention to compliance and detail.Experience interviewing transportation subject matter experts and converting technical input into concise, persuasive, client-focused content.Strong understanding of proposal development processes, including kickoffs, content planning, color-team reviews, production, quality control, and interview preparation.Advanced proficiency with Microsoft Word and PowerPoint; experience with Adobe InDesign and proposal production software is preferred.Experience with CRM and proposal management systems such as Deltek Vantagepoint is preferred.Knowledge of APMP, Shipley, or similar proposal development methodologies is preferred.Ability to manage concurrent, deadline-driven pursuits while coordinating effectively with geographically dispersed technical teams and subconsultants.Strong collaboration and communication skills, sound judgment, and the ability to work independently in a fast-paced environment.Experience using AI-enabled tools, content management systems, and emerging technologies to improve proposal efficiency and quality is preferred.Why PRIME AE:We don’t just fill positions; we invest in people.At PRIME AE, you’ll find a supportive, flexible environment where careers are built intentionally, not accidentally. You’ll work on projects that improve everyday life, alongside colleagues who challenge and respect one another.What sets us apart:Career Growth: Flexible career paths across disciplines, from technical expertise to project and people leadership.People-First Culture: We value trust, integrity, and collaboration, and we mean it.Meaningful Work: Projects that strengthen communities, infrastructure, and public spaces.Growth with Purpose: Strategic expansion backed by strong leadership and investment.National Reach, Local Feel: Big-firm resources with the agility and relationships of local offices.PRIME AE Group is committed to creating an inclusive environment where differences are respected, voices are heard, and everyone has the opportunity to succeed.