Account Clerk - SR-11

Job Title

There is one (1) immediate permanent full-time vacancy with the Department of Human Resources Workers' Compensation Division in Hilo.

Job Description

Independently reviews, posts to, revises, and summarizes paper and electronic fiscal records and statements; compiles data and prepares reports; and performs other related duties as assigned.

Examples Of Duties

Sets up, verifies, posts to, balances, maintains, and reconciles paper and electronic journals, ledgers, appropriation allotment accounts, invoice registers, individual accounts, P-card purchases, and other subsidiary records.

Classifies and codes expenditures or revenues, determining appropriate accounts to be charged or credited; posts to budgetary accounts.

Purchases supplies, materials, equipment, and/or services in accordance with applicable County purchasing and procurement rules; refers to manuals, catalogs, and other sources for detailed specifications; prepares, processes, and enters requisitions, purchase orders, and invoices into the financial resource enterprise system utilizing proper queues and accounts.

Checks vouchers, invoices, purchase orders, and other data for conformance with standards and accuracy of extensions and computations; distributes charges to proper accounts.

Receives, receipts, and deposits cash collections; maintains appropriate records.

Takes periodic trial balances; reconciles balances; and prepares reports.

Audits and processes timesheets and related leave and payroll documents; ensures compliance to rules, laws, and collective bargaining provisions; enters timesheet information into electronic payroll system; audits payroll reports to ensure accuracy of input; and keeps track of employee leave balances.

Records labor time or equipment rental fees for various jobs.

Prepares and processes various payroll deduction and withholding forms.

Assists in forecasting expenses and in compiling statistical data for budget requests.

Sets up and maintains paper and electronic accounts office files.

Maintains inventory control records.

Maintains personnel records, files and rosters.

May process human resource requests, including but not limited to new hires, transfers, terminations, etc.; provides information and processes benefits such as retirement, flex spending, medical, etc.

Assists in preparing contracts; processes and/or circulates for approval.

May review the accounts clerical work of others, calling attention to use of incorrect procedures or methods or correcting entries or results.

Composes routine correspondence requiring specific knowledge of methods, procedures, policies or other information.

Responds to basic inquiries from public, customers, vendors, and/or employees in accordance with prescribed procedures regarding specific accounts or other related information.

Operates standard office machines including calculators, scanners, copiers, typewriters, adding machines, and electronic computer equipment and peripherals.

Performs other related duties as assigned.

Minimum Qualification Requirements

Training and Experience: A combination of education and experience substantially equivalent to:

• Graduation from high school, and
• Two (2) years of account recordkeeping work that involved the preparation, review, and processing of accounts payables, accounts receivables, and/or employee payroll.

License Requirements: Possession of a valid State of Hawai'i driver license (Class 3) or any other valid comparable driver license at time of filing. (You will be required to submit your valid driver's license at time of hire).

Substitution of education for required experience: An Associates degree or higher from an accredited college or university in Accounting, Business Administration or a related field may be substituted for the two (2) years of the required experience. (Scan and attach a copy of your official college transcript to your application to be credited for the substitution of experience). Note: Foreign transcripts must be accompanied by an official credential evaluation report in order to determine U.S. equivalency. (Scan and attach a copy of your official credential evaluation report to your application.)

Examination: All applicants who meet the minimum qualification requirements will be assigned a score of 70 points. An education and experience evaluation will be conducted based on the applicant's training, education and experience as presented in the application. Please read the minimum qualification requirements carefully. Be certain to list all pertinent training and experience, as this may be important in determining your examination score. It is essential that the applicant describe fully the duties and responsibilities of each position held, specify the date of each position held (from and to, month and year), and indicate the number of hours worked per week. Attach all required documentation (e.g. official transcript, professional license(s)/certification(s), DD-214, etc.) at the time of submitting your application. Note: In-person interviews and/or further testing in Hawai'i County may be required at the discretion of the hiring department/agency. If in-person interviews and/or further testing are required, applicants who are referred to the hiring department/agency must be available to participate in person and at their own expense at that phase of the selection process.

Knowledge of: arithmetic; standard accounting codes, classifications, and terminology pertinent to accounts maintenance operations; standard office practices and procedures as they relate to the processing and recording of transactions and accounting information; business English, grammar, spelling, and word usage; filing methods and systems; operation and maintenance of standard office machines. Ability to: maintain fiscal accounts and records; detect errors in posting and calculations; prepare correspondence and fiscal summaries, reports, and statements; interpret fiscal records and data; learn, understand, and apply applicable laws, rules, and collective bargaining provisions to work processes; make arithmetical computations; compare names and numbers; operate and maintain standard office machines and equipment, including electronic computer equipment and peripherals; give and follow oral and written instructions; establish effective working relationships with others; and for some positions, assign, supervise, and review the work of others.

Physical Requirements: Persons seeking appointment to positions in this class must meet the health and physical condition standards deemed necessary and proper to perform the essential functions of the position with or without reasonable accommodations.

Physical Effort Grouping: Light

Benefits

The County of Hawai'i offers a competitive compensation package. Your total compensation is comprised of your salary and a generous range of valuable benefits, subject to eligibility requirements.

• Flexible Working Arrangements: Options may include alternate work schedules (4-10) and flexible working hours. (Not all Departments/Agencies participate and not all positions are eligible.)
• Vacation: Start accruing paid vacation time immediately upon hire up to 21 days per year.
• Sick Leave: Start accruing paid sick leave time immediately upon hire up to 21 days per year.
• Holidays: The County provides 13 paid holidays per year (plus General Election Day when applicable).
• Training and Development: The County has a variety of training and development opportunities for employees.
• County Tuition Reimbursement Program: This scholarship program rewards employees who take the initiative to advance their education and learning.
• Public Service Loan Forgiveness (PSLF) Program: You may be eligible for this federal program which forgives portions of federal student loans for individuals working in public service.
• Retirement Plan: The Employees' Retirement System is a qualified defined benefit public pension plan that provides retirement, disability, survivor and other benefits to all eligible full-time and part-time county employees in the State of Hawaii as well as their beneficiaries.
• Deferred Compensation: Save additional money for retirement - this voluntary supplemental retirement savings plan allows for the investment of tax-deferred contributions.
• Flexible Spending Plan: Use pre-tax dollars to pay for qualified dependent care and/or medical expenses, as well as insurance premiums.
• Health Benefit Plans: The County of Hawai'i offers a variety of health benefit plans for eligible employees.
• Employee Assistance Program (EAP): This voluntary assistance program provides employees and their family members with free professional and confidential assistance in overcoming personal and work-related problems.
• Group Life Insurance: Free life insurance policy for active employees.
• Credit Union Membership
• Other Leaves: You may be eligible for other leaves, including Family Leave, Funeral Leave, Leave Sharing, Military Leave, Victims Protection Leave, Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, Donor Leave, Victims Protection Leave, as well as leave for Parent-Teacher Conferences, Disaster Relief, Blood Bank Donations, and Jury Duty.

All benefits are subject to eligibility requirements and change due to legislative actions and/or changes negotiated through collective bargaining. Please check out the benefits tab for additional information.