Executive Assistant
Home Instead Senior Care
Executive and Personal Assistant
Sunrise Home Care LLC, d/b/a Home Instead | Reports to franchise owner
Hybrid: Federal Way, with occasional work in Puyallup
25–30 hours per week initially, with potential to grow into full-time
Compensation and benefits: $38-$45 an hour, 401k plan, health benefits
About the role
Help the owner of a growing senior care business stay organized, complete projects, and free up time for leadership, growth, and family. Approximately 75–80% of the work is business support and 20–25% is personal administration.
We’re looking for someone who takes ownership, anticipates needs, and follows through with minimal reminders.
Key responsibilities
- Executive support: Manage calendars, triage email, draft routine replies, prepare meeting materials, and track tasks and follow-up.
- Company calendar: Help build and maintain the annual calendar, track key dates and preparation deadlines, and keep the team on schedule through reminders and follow-up.
- Compliance audits: Review new-employee files weekly using established checklists, track missing documents and training records, follow up to resolve gaps, and escalate concerns.
- Business administration: Coordinate license renewals, insurance paperwork, vendor follow-up, hiring logistics, and documents for bookkeeping and accounting.
- Office projects: Organize shared drives and SOPs, coordinate office improvements, and help employees with basic technology setup using established procedures.
- Personal support: Coordinate travel, appointments, family registrations, household projects.
Confidentiality
Trust and discretion are essential. You will have access to sensitive employee, business, financial, and family information. Protect confidentiality—including with coworkers—share information only with authorized people, and ask when unsure. Account access, spending, and communications will follow agreed approval limits.
Qualifications
- 3+ years in executive support, personal assistance, or administrative project coordination. Direct support of a business owner or senior executive is strongly preferred.
- Demonstrated discretion with confidential information, supported by strong professional references.
- Strong organization, attention to detail, communication, and independent project follow-through.
- Comfort with email, calendars, spreadsheets, budgets, shared drives, and new software.
- Ability to work locally in person and complete occasional errands. Onboarding or compliance experience is a plus.
About us and how to apply
We serve seniors in Federal Way and Puyallup, supporting independence with care and respect.
Our values:
- Say yes
- Move with a sense of urgency
- Do the right thing
- Everyone sweeps the floors.
$60k - $80k
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